Facilities & Safety Coordinator

We're looking for a practical, highly organised Facilities & Workplace Coordinator to support the day-to-day running of our Christchurch site.

This is a hands-on coordination role in a fast-paced environment, responsible for ensuring the workplace is safe, well-maintained, and operating smoothly for a large engineering team.

This role is not an engineering position. It suits someone who enjoys structure, coordination, and keeping a busy site running reliably.

What you'll be doing

• Coordinating Health & Safety activities, including incident reporting, investigations, corrective actions, and compliance documentation.
• Maintaining Health & Safety records, registers, training records, and audit documentation.
• Supporting site inspections, audits, risk assessments, and compliance activities.
• Tracking Health & Safety actions to completion and ensuring follow-up activities are closed out on time.
• Coordinating building maintenance, repairs, and day-to-day facilities issues across the Christchurch site.
• Acting as the primary point of contact for landlords, contractors, and service providers.
• Managing contractor access, inductions, permits, and on-site works.
• Coordinating workplace changes, office moves, fit-outs, and facilities projects.
• Managing external service providers including cleaning, security, fire compliance, waste management, and maintenance contractors.
• Supporting site security, access control, emergency preparedness, and workplace compliance requirements.
• Ensuring facilities services are delivered safely, efficiently, and with minimal disruption to operations.
• Identifying opportunities to improve workplace safety, organisation, and site functionality.
• Providing general workplace operations support to ensure a safe, productive, and well-maintained environment for staff.

What we're looking for

• We're looking for someone with strong coordination, organisation, and administrative experience, ideally in a busy operational or office environment.
• You will likely have 2-5 years' experience in roles such as Facilities Coordinator, Workplace Coordinator, Office Manager, Operations Administrator, Site Coordinator, or Health & Safety Administrator (administration-focused).
• You will be confident managing multiple priorities, working with contractors and internal teams, and maintaining accurate follow-up on tasks and actions. You'll be proactive, practical, and comfortable working in an environment where priorities can change.
• Strong attention to detail, clear communication skills, and a reliable "get things done" approach are essential.

What this role is not

This role is not suited to:

• Engineers or technical specialists seeking design or R&D work
• Senior Facilities Managers or Property Managers expecting strategic ownership, budgets, or capital project leadership
• Senior Health & Safety Managers focused on policy development or organisational strategy

This is a hands-on coordination role focused on execution, site support, and day-to-day workplace reliability.

Why this role matters

This role ensures the site is safe, well-maintained, and running as expected so that engineers and operational teams can focus on their work without interruption from facilities or compliance issues.