New Zealand: AECI Administrative Assistant (Readvertised)
The Meetinghouse Facilities Department (MFD) is seeking a well-organized, customer- focused individual for the role of Administrative Assistant, supporting the Architecture, Engineering, Construction and Innovation (AECI) team based in Auckland.
This role is an integral part of the Project management group in providing support services to the team and customers. This is a 6-month fixed term position, working 30 hours per week and reports to the Project Manager.
Two (2) years post high school education with basic business accounting skills
Three (3) years of office administration experience with strong organizational skills (experience working in a technical team will be highly regarded)
Experience in budget monitoring, expense recording and reporting with attention to detail
Experience in providing exceptional customer service
Excellent communication skills (verbal and written)
Experience in training and teaching administration processes and systems to others
Proficient computer skills, particularly in the use of Microsoft Office products (Excel, Word, PowerPoint, Outlook), with the ability to learn new computer applications
Adaptable, able to work under pressure, and thrive in a team environment
For queries, please contact the Pacific Area Talent Acquisition Team
Prepare purchase orders, process and tracking invoices, and prepare financial reports
Under the direction of the Project Manager, track all materials and services, and communicate frequently with vendors and contractors
Support the Project Manager by regularly monitoring the expenditures, budgets and account reconciliation to ensure all expenses align with the approved budgets
Review operational plans and correspondence
Other office and administrative duties as assigned by the Project Manager
