Administration & Accounts Coordinator (Part Time)

Drainways is seeking a capable and details focused Administration & Accounts Coordinator on a part time permanent basis (20 hours per week) to take ownership of the day-to-day financial administration and office coordination of the business.

This is a pivotal role supporting the smooth running of operations, with a strong emphasis on Xero-based accounting, financial accuracy, and reliable administrative support across projects.

This position is well suited to someone who takes pride in getting things right and thrives in a practical, hands-on environment.

What Drainways Offer

Competitive remuneration

Part-time, locally based (Twyford) opportunity for 20 hours per week, giving you work life balance

Family owned business and a supportive, professional team

Key Responsibilities

Accounting & Financial Management

Manage all day-to-day accounting in Xero

Accounts payable and receivable management

Debtor follow-up and cashflow awareness

Weekly payroll and PAYE processing

Bank reconciliations and financial record accuracy

Preparation of monthly accounts package for the accountant

Project & Operational Support

Support invoice processing and cost allocation via Procore

Assist with project financial tracking and reporting

Ensure claims are issued within required timeframes

Compliance & Records

Maintain records for plant, equipment, licences and training

Coordinate certifications and ensure audit-ready documentation

Office Coordination

Manage office supplies, PPE and uniforms

Process timesheets and provide general admin support

Coordinate external services and maintain organised systems

What We're Looking For

Strong, recent experience using Xero

Solid understanding of accounts payable & receivable, bank reconciliations, NZ payroll and PAYE obligations

Experience in construction, civil or trades environment desirable

Exposure to Procore or similar project systems

Understanding of job costing or project-based work

Experience supporting compliance systems

High level of accuracy and attention to detail

Ability to manage deadlines and prioritise effectively

Clear, practical communication style

Click APPLY or contact Catherine Denize via email at [email protected] or phone 06 878 7011 for a confidential discussion.

Applications close 13 July 2026. Please note we will be proceeding to interview with suitable candidates before the closing date, so please apply today.