Director Personal Assistant

Job Details:

Location: Auckland

Position: Director Personal Assistant

Term: Permanent full time position

Wage: $31.5 per hour

Hours of work: minimum 30 hours or above per week

Shifted from Monday to Friday

Duties:

1. work dairy – appointments and travel arrangement

• Make appointments for the director
• Arrange the appointments on time, location between the director and the client
• Arrange the ticketing and accommodation booking for the director’s travelling

1. phone calls

• Make phone calls for the director, arrange phone call for the director through Wechat, Skype, multi party phone meeting

• Arrange the potential customers’ enquiries; filter the enquiry before passing to director

1. Take dictation and reply letters

• Record minutes, take dictation and arrange meeting booking and facilities

• Arrange the translation for business details

1. Process mails, maintain records and reports

• Research, prepare and format emails, letters and reports

• Draft emails for the director and get approved before sent

• Save all emails into our server for further records

1. Attend meetings and act accordingly

• Arrange business meeting with agenda. Arrange the training meeting for new regulations in the industry; prepare all necessary samples and documents

• Be responsible for the company files and participate meetings on behalf of the director.

• Attend the seminar or workshop to get the industry trend and new regulations

1. Other duties as required

Requirement:

• An equivalent NZQF diploma OR at least three years relevant working experience

Preferred Skills:

• Strong oral and written communication skills;

• Excellent time management skills and computing skills;

• Able to assist the manager and facilitate the manager's work to ensure the quality of management and the timely finish of work

• Bilingual languages is preferable

• Have good knowledge about business and management

• Adaptable to change and able to multi-tasks

• Able to work under pressure

If you are interested in the role, please send your CV to

Applicants must have valid work visa or NZ residence or NZ citizenship