Allevia Kensington Hospital Medical Equipment Loans Administrator

This role works closely with theatre staff, clinical suppliers, procurement, CSSD, Building and Facilities, and Finance Teams, and clinical engineering/biomedical teams to ensure all equipment is compliant, available, and appropriately recorded according to hospital and NZ health and safety standards. This is an ideal position for someone who enjoys logistics coordination, detailed record-keeping, and being part of a fast paced healthcare environment.

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• Update and Maintain surgeons’ preference cards and provide administrative support .
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• Manage implant ordering, receipting, and storage in conjunction with the senior nursing team & CSSD
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• Coordinate the booking, delivery, tracking, and return of loaned or trial medical equipment.
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• Provide clinical courier services, including transportation of biological materials and equipment to/from external sites
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• Ensure timely and accurate delivery and management of essential equipment and materials
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• Responsible for ensuring assigned company is kept tidy and clean – internal and external
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• Ensure the assigned company vehicle is roadworthy, including advising Building & Facilities team where service and/or repair may be required
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• Maintain accurate electronic and paper-based records in alignment with hospital policies and NZ regulatory expectations.
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• Liaise with NZ suppliers and reps to arrange equipment, consumables, and documentation (delivery notes, loan agreements, service histories).
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• Ensure all equipment is checked, clean, and compliant before use, and appropriately returned after procedures.
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• Support theatres and clinical teams by confirming equipment availability for upcoming surgical lists.
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• Monitor equipment condition and arrange servicing or repairs as needed.
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• Assist with stock control, asset management updates, and administrative tasks for the Clinical Engineering/Biomedical team.
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• Prepare usage reports, cost summaries, and audit documentation.
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• Contribute to safety and quality processes, including incident reporting and compliance with the Health and Safety at Work Act (HSWA) requirements.
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• Strong administration and organisational skills are essential.
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• High attention to detail and ability to follow structured processes.
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• Clean driving record free of demerit points, suspensions, or convictions (Essential)
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• Confident communicator who builds positive relationships with clinical staff and suppliers.
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• Comfortable working with inventory or asset tracking software (training provided).
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• Experience in a hospital, medical device, supply chain, or logistics environment is highly beneficial.
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• A proactive problem solver with the ability to work under time pressure, particularly during surgical list preparation.
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• Understanding of NZ healthcare environments, sterile service practices, or medical devices (advantage but not required).
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• A supportive team environment within a highly respected NZ private hospital.
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• Ongoing training and professional development opportunities.
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• Competitive salary aligned with experience.
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• A role that directly contributes to safe, efficient patient care.
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• Staff wellbeing initiatives and employee benefits.
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• Fill out the application form below.
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Allevia Kensington Hospital is a well-respected private surgical hospital based in Whangārei, proudly serving the wider Te Tai Tokerau region. Currently operating five theatres and a 21-bed (17-room) inpatient ward, we’re growing — with expansion on the near horizon. There’s much more to Allevia Kensington Hospital than meets the eye — don’t be fooled by our often understanded and quiet presence! We are a dynamic, values-driven organisation with deep roots in the Northland community. We provide high-quality, patient-centred care in a modern, supportive environment. We're invested in growing our team with people that have the same values and high level of patient care, teamwork and culture as we do.

While we’re proud of our clinical excellence and reputation, we also recognise that our role in community health goes beyond treatment — it includes caring for people, respecting the environment, acting with integrity and being a responsible member of the community we are part of.

Our staff provide a valuable contribution to patients treatment and are selected not only for their clinical ability but also for their friendly and caring approach. During a patient's stay, we aim to provide them with excellent quality surgical care, backed up with exceptional nursing care and service. Throughout a patient's time with us, all of our staff strive to make the visit as pleasant and comfortable as possible.

We are located in the beautiful Northland region which provides an abundance of lifestyle opportunities based around breath-taking coastlines and a rich cultural heritage. Northland has a subtropical climate with over 100 beaches in the Whangārei district alone. Many of our surgeons are recognised nationally as experts in their fields and choose Northland as a base for its lifestyle options.