HRIS & Payroll Onboarding Specialist (3 months Fixed Term, FTE)

About Kami
Kami is a thriving organization filled to the brim with talented, creative, and passionate people! It's hard not to love what you do when our leading digital classroom platform offers meaningful solutions to over 70 million users worldwide, empowering students and supporting teachers!

You'll be joining at a pretty magical time. Kami's user base is growing by the day. With over 170 team members across the world, we couldn't be prouder of the accomplishments and milestones we've achieved to date. Now, this is your chance to join our team and become an integral member of Kami's growth, while shaping your own future (and having fun doing it)!

The Opportunity

We are seeking a highly organised and detail-oriented HRIS & Payroll Onboarding Specialist to support the global implementation of our new Human Resources Information System (HRIS) and payroll platform. This is a fixed-term role for approximately three months, responsible for ensuring employee data is accurately prepared, validated, and migrated while supporting a smooth transition for employees, managers, and stakeholders across multiple countries.

Working closely with the People & Culture, Payroll, Finance, IT, and implementation teams, you will play a critical role in delivering a successful global rollout by coordinating onboarding activities, maintaining data quality, supporting testing, and assisting employees throughout the implementation process.

This role is 3 months fixed-term in length, full time (40 hours a week).This opportunity is based in our fully renovated Auckland office. We have a hybrid arrangement of Mondays, Wednesdays and Fridays in office. Tuesdays and Thursdays are work from home.

What You'll Do

HRIS and Payroll Implementation

• Support the end-to-end onboarding and implementation of the new global HRIS and payroll platform.
• Coordinate onboarding activities across multiple countries and business units.
• Work closely with the implementation partner to ensure project milestones are achieved.
• Track implementation progress and proactively identify risks or issues.
  
  

Data Management

• Prepare, cleanse, validate, and reconcile employee and payroll data prior to migration.
• Ensure employee records are complete, accurate, and compliant with company standards.
• Assist with data imports, validation exercises, and system testing.
• Investigate and resolve data discrepancies in partnership with Payroll and People & Culture teams.
  
  

Employee Onboarding and Support

• Guide employees through the transition to the new system.
• Support employees with account activation, profile completion, and system access.
• Respond to employee enquiries regarding the new HRIS and payroll platform.
• Escalate complex issues to the appropriate implementation or technical teams.

Testing & Quality Assurance

• Participate in User Acceptance Testing (UAT) for HR and payroll processes.
• Execute test scripts and document outcomes.
• Identify defects and work with project stakeholders to resolve issues before go-live.
• Assist with payroll parallel testing and validation where required.
  
  

Documentation and Training

• Develop user guides, process documentation, and onboarding resources.
• Assist with creating training materials for employees and managers.
• Deliver basic system training sessions and demonstrations where required.
• Maintain implementation documentation throughout the project.
  

Project Coordination

• Coordinate implementation activities with internal stakeholders and external vendors.
• Monitor project tasks and ensure deadlines are met.
• Provide regular progress updates to the project team.
• Support change management activities to encourage successful adoption of the new platform.

What You'll Bring

• Previous experience implementing or supporting an HRIS or payroll system.
• Strong understanding of HR administration and payroll processes.
• Exceptional attention to detail and data accuracy.
• Experience working with large datasets, including data cleansing and validation.
• Excellent organisational and project coordination skills.
• Strong written and verbal communication skills.
• Ability to manage multiple priorities in a fast-paced environment.
• Advanced Microsoft Excel skills.
  
• Experience implementing platforms such as Rippling, BambooHR, Workday, HiBob, SAP SuccessFactors, or similar HRIS solutions.
• Experience supporting payroll implementations across multiple countries.
• Understanding of HR compliance and employment data requirements.
• Experience working with implementation partners or software vendors.
• Knowledge of change management principles.

Why Kami?
We're building a high performance, best in class team to help capitalize on our exciting momentum, and continue scaling Kami's magic and making a difference to schools, students, and teachers. With Kami, you'll have

• Apeople-firstemployer that is on an inspiring mission to build the future of education while changing the lives of millions
• High calibre and diverse teamranging from successful startup veterans, to Fortune 500 and big tech professionals
• Continuous learning and developmentopportunities, including subsidised course fees, certifications, conferences, and free access to Udemy and more
• A strongmission; the satisfaction of knowing you're not only helping modern-day superheroes, aka teachers but also helping them shape the minds of future generations all across the globe
• Happy customers: Helping thousands of schools worldwide through the digital transformation of education for the 21st century. Just read our reviews.
• Huge potential: Already used by70M users in 175 countries. One of the most popular and fastest-growing EdTech platforms worldwide.