Executive Assistant

About Termius Termius is redefining how engineers interact with remote systems. Millions of engineers and thousands of companies rely on Termius worldwide. While AI has transformed modern IDEs, the terminal remains an outdated technology since the 1970s. As a leading cross-platform SSH client, we aim to boost productivity and foster collaboration by rebuilding the terminal for the modern era. We are a SaaS company in growth mode. In 2019, Termius graduated from Y Combinator and closed a seed round with renowned Silicon Valley investors. A few years later, we achieved profitability and now are growing the business with a team of 29 highly skilled and motivated individuals. We are seeking an Executive Assistant to assist with the company’s operating activities and support the CEO and Leadership Team. About The Role This is a multi-faceted role in an IT start-up, with enough variability to keep things interesting. We’re looking for someone who takes full ownership of their responsibilities, who thinks ahead, is comfortable acting on minimal information, and treats the CEO’s time and priorities as their own to manage. This role reports to the Head of Finance and Operations, with a dotted line to the CEO, and is an integral member of our three-person Operations team. Key Responsibilities Executive Support Act as a trusted partner to the CEO: develop a deep understanding of their working style, priorities, and communication preferences to act on their behalf with confidence. Provide support to the Leadership Team, anticipating needs and managing priorities. Manage calendars, travel, and communications with discretion and sound judgment. Team & Office Build genuine relationships across the team: be someone colleagues trust, collaborate with, and come to for help. Manage general office operations including ordering supplies and maintaining relationships with regular vendors. Support day‑to‑day office operations and help create a positive experience for our Auckland-based team. Accounts Support Assist with financial administration including credit card reconciliations. HR Support Assist with onboarding and offboarding of employees, maintain accurate records, assist with immigration applications, and coordinate international travel arrangements. Key Qualifications Experience in a fast‑paced environment, whether as an Executive Assistant, Operations Coordinator, Office Manager, or a similar role. Highly organized, detail‑oriented, and comfortable managing multiple priorities at once. Strong written and verbal communication skills, with the ability to build trusted relationships across the company. Curiosity, adaptability, and confidence in tackling unfamiliar problems and figuring things out independently. Good judgment, discretion, and the ability to handle confidential information professionally. Practical problem‑solver who enjoys helping others and making things run smoothly. Experience with Xero, Asana, and Google Workspace is helpful but not required. An interest in technology, startups, or growing companies is a plus. Why Join Termius We aim for full transparency in all our actions. The speed and quality of decision‑making depend on it. We share and ask for candid feedback needed to become great. Be part of a culture that values proactiveness, a fail‑fast‑learn‑fast approach, and a strong sense of ownership. What We Offer A full‑time position in our Takapuna‑based office. Competitive salary. Opportunities for professional growth and development. A creative and collaborative work environment. Apple hardware and modern equipment. Application Requirements Please send us a cover letter that includes: Introduces yourself and explains your motivations for joining Termius. Outlines your relevant experience, whatever form that takes. Describes a situation where you took on something outside your usual remit and made it work. What was it, and how did you approach it? Describes a time you built a strong working relationship with someone you needed to earn trust with. How did you do it? We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses and identifying potential inconsistencies or verification signals in application materials based on available information. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us. #J-18808-Ljbffr