Administrator

At Downer we plan, create and sustain. Downer is the leading provider of integrated services in Australia and New Zealand. Through trusted relationships and world leading insight we work closely with our customers to design, build and sustain assets, infrastructure, and facilities. Job Description We currently have an opportunity for an Administrator. Join our Government and Integrated Facilities Management team and play a key role in managing the data interface between the Work Supervisors and the Works Management System (WMS) and the Client. Reporting to the Administration Manager, you’ll help deliver high‑quality outcomes that support our essential services. Spotless Facilities Services (a Downer Company) delivers a range of Facilities Maintenance and Management Services to Kainga Ora. What You’ll Do (key responsibilities) The Administrator will contact the Work Supervisors and provide docket information to assist the meeting of contractual targets. The Administrator will prepare, send and receive emails relevant to Work Supervisor projects. The Administrator will update all incoming correspondence on WMS and will send all outgoing correspondence as directed by the Team Leader from WMS. Qualifications and Experience Administration, Data Entry qualification desirable but not necessary. Experience in a structured, fast‑paced telephone and administration role. Experience in a high‑volume administration role. Preparing internal and external correspondence. Knowledge of Microsoft Office, especially Outlook, intermediate to advanced knowledge of Excel and Word. Advanced written and oral communication skills, especially excellent spelling and grammatical skills. More than anything, you’ll bring a strong work ethic, a positive attitude, and a commitment to delivering high‑quality outcomes for our clients. Why you will enjoy working here Training and development to support and diversify your career. With 30% of vacancies filled internally you’ll find real opportunities to advance your career. Perks: healthcare discounts, great savings on retail purchases, car purchases and much more. Employee Assistance Program: professional support for you and your family when you need it most. Diversity & Inclusion You want your work to matter and so do we. With over 26,000 people across Australia, New Zealand and the Pacific, our team is made up of individuals with unique perspectives, backgrounds, and ideas. We know that diversity makes us stronger and we actively celebrate it through our commitment to inclusion and belonging. We’re committed to building a team that reflects the diverse communities we serve and we welcome people of all ages, genders, sexual orientations, cultures, abilities, and lived experiences. We especially encourage applications from those whose voices have traditionally been underrepresented in our industry, including women, Aboriginal and Torres Strait Islander Peoples, Māori and Pasifika Peoples, veterans, people with disability, and neurodivergent individuals. Even if your experience doesn’t align perfectly with this role, we’d still like to hear from you. If it feels like the right fit, apply - potential counts, and so do you. If you need support or adjustments through the recruitment process, just let us know, we’re here to help you put your best foot forward. How to apply Click "APPLY" and please include your CV. The reference number for this role is 733789. We are committed to a safe working environment for everyone – all successful applicants will be required to undertake a pre‑employment drug test, medical and a Ministry of Justice check prior to starting employment. If you need support with this requirement, please talk to our team. Job Info Job Identification 733789 Job Category Administration and Customer Service #J-18808-Ljbffr