Administration & Accounts Coordinator (Part Time)

Drainways is seeking a capable and details focused Administration & Accounts Coordinator on a part time permanent basis (20 hours per week) to take ownership of the day-to-day financial administration and office coordination of the business. This is a pivotal role supporting the smooth running of operations, with a strong emphasis on Xero-based accounting, financial accuracy, and reliable administrative support across projects. This position is well suited to someone who takes pride in getting things right and thrives in a practical, hands-on environment. What Drainways Offer Competitive remuneration Part-time, locally based (Twyford) opportunity for 20 hours per week, giving you work life balance Family owned business and a supportive, professional team Key Responsibilities Accounting & Financial Management Manage all day-to-day accounting in Xero Accounts payable and receivable management Debtor follow-up and cashflow awareness Weekly payroll and PAYE processing Bank reconciliations and financial record accuracy Preparation of monthly accounts package for the accountant Project & Operational Support Support invoice processing and cost allocation via Procore Assist with project financial tracking and reporting Ensure claims are issued within required timeframes Compliance & Records Maintain records for plant, equipment, licences and training Coordinate certifications and ensure audit-ready documentation Office Coordination Manage office supplies, PPE and uniforms Process timesheets and provide general admin support Coordinate external services and maintain organised systems What We're Looking For Strong, recent experience using Xero Solid understanding of accounts payable & receivable, bank reconciliations, NZ payroll and PAYE obligations Experience in construction, civil or trades environment desirable Exposure to Procore or similar project systems Understanding of job costing or project-based work Experience supporting compliance systems High level of accuracy and attention to detail Ability to manage deadlines and prioritise effectively Clear, practical communication style Click APPLY or contact Catherine Denize via email at [email protected] or phone 06 878 7011 for a confidential discussion. Applications close 13 July 2026. Please note we will be proceeding to interview with suitable candidates before the closing date, so please apply today. #J-18808-Ljbffr