Contract Administrator at Downer Group

Overview Contract Administrator – Downer Group, N. NZ. This full‑time on‑site position offers great opportunities for career growth. Ko te take ka parekareka e koe ki te mahi ki kōnei | Why you will enjoy working here: Downer is committed to delivering excellence by ensuring our people have the environment and the means to be successful. Benefits Free access to Marram health care benefits and discounted holiday homes Discounts for Samsung, PB Tech, Gym memberships and more! $500 bonus for current employees who refer a friend to Downer Progression and development programs on offer including our inspiring leader’s programme for top performers Opportunity We are seeking a highly organised and proactive Contract Administration Coordinator to support our Waikato Greenspace operations. Based in Ngāruawāhia or surrounding areas, this pivotal role is responsible for coordinating administrative, financial, and operational support functions that underpin successful contract delivery. You’ll be a key team player, working across job management systems, customer interactions, reporting, and subcontractor coordination to ensure everything runs smoothly and efficiently. This role also offers the opportunity to contribute to quality auditing and contract improvement initiatives. Key Responsibilities Oversee end‑of‑month processes, prepare claim and report documentation Act as point of contact for customer queries Monitor compliance with response timeframes and reporting requirements Process and maintain all contract documentation including variations, quotes, and notices Assist with contract and tender documentation, including formatting and submission Prepare meeting agendas, record minutes, and track action items Assist with debtors administration, including invoicing support and follow‑ups Champion and manage job workflows using MS Dynamics and AWM Support the administration of health and safety requirements across all jobs Provide general support to delivery teams, including coordination of phones, passwords, fuel cards, and day‑to‑day operational needs Important Skills Minimum 5 years’ experience in contract administration Experience working with SharePoint, including document management and collaboration High level of proficiency in MS Office suite Proven experience in building contract claims and invoicing Confident communicator with a wide variety of customers Excellent organisational skills, ability to prioritise tasks and meet deadlines Strong interpersonal skills and confidence in building and maintaining relationships at all levels How to Apply To apply, click Apply Now to submit your application. The reference number for this role is 733507. Additional Information We are committed to a safe working environment for everyone. All successful applicants will be required to undertake a pre‑employment drug test, medical and a Ministry of Justice check prior to starting employment. If you need support with this requirement, please talk to our team. #J-18808-Ljbffr