Contract Administrator

At Downer we plan, create and sustain. Downer is the leading provider of integrated services in Australia and New Zealand. Through trusted relationships and world leading insight we work closely with our customers to design, build and sustain assets, infrastructure, and facilities. About the Team Downer’s Transport & Infrastructure business manages and maintains road networks across Australia and New Zealand, with civil and commercial construction in New Zealand. We are an integrated trans‑Tasman team with a leading portfolio of products and services. By sharing our capabilities and insights across our regions we achieve the best technical solutions for our customers’ challenges, and for our communities. Job Description Ko te take ka parekareka e koe ki te mahi ki kōnei | Why you will enjoy working here Downer is committed to delivering excellence by ensuring our people have the environment and the means to be successful.We offer: Free access to Marram health care benefits and discounted holiday homes Discounts for Samsung, PB Tech, Gym memberships and more! $500 bonus for current employees who refer a friend to Downer Progression and development programs on offer including our inspiring leader’s programme for top performers We are seeking a highly organised and proactive Contract Administration Coordinator to support our Waikato Greenspace operations. Based in Ngāruawāhia or surrounding areas, this is a pivotal role responsible for coordinating administrative, financial, and operational support functions that underpin successful contract delivery. You’ll be a key team player, working across job management systems, customer interactions, reporting, and subcontractor coordination to ensure everything runs smoothly and efficiently. This role also offers the opportunity to contribute to quality auditing and contract improvement initiatives. Key Responsibilities: Oversee end of month processes, prepare claim and report documentation Act as a point of contact for customer queries Monitor compliance with response timeframes and reporting requirements Process and maintain all contract documentation including variations, quotes, and notices Assist with contract and tender documentation, including formatting and submission Prepare meeting agendas, record minutes, and track action times Assist with debtors administration, including invoicing support and follow ups Champion and manage job workflows using MS Dynamics and AWM Support the administration of health and safety requirements across all jobs Provide general support to delivery teams, including coordination of phones, passwords, fuel cards, and day to day operational needs You’re a motivated and detail-oriented professional who thrives in a fast-paced environment. You’ll also have: Minimum 5 years’ experience in contract administration Experience working with SharePoint, including document management and collaboration, would be beneficial High level of proficiency in MS Office suite Proven experience in building contract claims and invoicing Be a confident communicator and enjoy working with a wide variety of customers Excellent organisation skills along with the ability to prioritize tasks and meet deadlines Strong interpersonal skills and confidence in building and maintaining relationships at all levels Want to know more about what it is like to work at Downer? Then head to our People Site here! Me pēhea ki te tono | How to apply If this sounds like the opportunity for you, click Apply Now to submit your application! The reference number for this role is 733507 We are committed to a safe working environment for everyone - all successful applicants will be required to undertake a pre‑employment drug test, medical and a Ministry of Justice check prior to starting employment. If you need support with this requirement, please talk to our team. Job Info Job Identification 733507 Job Category Administration and Customer Service #J-18808-Ljbffr