Personal Assistant at Prudent Financial Services

Apply for Personal Assistant at Prudent Financial Services in Auckland City, N, NZ. This Full time on site position offers great opportunities for career growth. We are seeking a motivated and detail-oriented personal assistant to join our Auckland office. This is a full-time permanent position with a minimum guaranteed 30 hours of work per week. Key Responsibilities Manage the Managing Director's diary, appointments, meetings and travel arrangements. Screen, prioritise and respond to correspondence, emails, telephone calls and enquiries on behalf of the Managing Director. Prepare confidential correspondence, reports, presentations, meeting agendas and business documents. Organise and coordinate internal and external meetings, including preparing meeting papers, recording minutes and following up action items. Act as the primary point of contact between the Managing Director and staff, clients, insurers, business partners and external stakeholders. Maintain confidential records, executive files and important business documentation. Coordinate business events, client meetings and executive functions. Monitor deadlines and ensure timely follow-up of business priorities assigned by the Managing Director. Assist the Managing Director with business projects, research, information gathering and preparation of reports to support strategic decision-making. Liaise with internal departments to facilitate communication and ensure matters requiring executive attention are progressed efficiently. Handle sensitive and confidential information with a high level of professionalism and discretion. Perform other executive support duties as reasonably required to ensure the smooth operation of the Managing Director's office. Requirements A Diploma (Level 5) or higher in any discipline. Excellent written and verbal communication skills. Strong organisational, time management and multitasking abilities. High level of accuracy and attention to detail. Advanced proficiency in Microsoft Office applications and general office technology. Ability to work independently, exercise sound judgement and maintain strict confidentiality. Professional interpersonal skills with the ability to build effective relationships with clients and stakeholders. #J-18808-Ljbffr