HRIS & Payroll Onboarding Specialist (3 months Fixed Term, FTE)

The Opportunity We are seeking a highly organised and detail-oriented HRIS & Payroll Onboarding Specialist to support the global implementation of our new Human Resources Information System (HRIS) and payroll platform. This is a fixed-term role for approximately three months, responsible for ensuring employee data is accurately prepared, validated, and migrated while supporting a smooth transition for employees, managers, and stakeholders across multiple countries. Working closely with the People & Culture, Payroll, Finance, IT, and implementation teams, you will play a critical role in delivering a successful global rollout by coordinating onboarding activities, maintaining data quality, supporting testing, and assisting employees throughout the implementation process. This role is 3 months fixed-term in length, full time (40 hours a week). This opportunity is based in our fully renovated Auckland office. We have a hybrid arrangement of Mondays, Wednesdays and Fridays in office. Tuesdays and Thursdays are work from home. What You’ll Do HRIS and Payroll Implementation Support the end-to-end onboarding and implementation of the new global HRIS and payroll platform. Coordinate onboarding activities across multiple countries and business units. Work closely with the implementation partner to ensure project milestones are achieved. Track implementation progress and proactively identify risks or issues. Data Management Prepare, cleanse, validate, and reconcile employee and payroll data prior to migration. Ensure employee records are complete, accurate, and compliant with company standards. Assist with data imports, validation exercises, and system testing. Investigate and resolve data discrepancies in partnership with Payroll and People & Culture teams. Employee Onboarding and Support Guide employees through the transition to the new system. Support employees with account activation, profile completion, and system access. Respond to employee enquiries regarding the new HRIS and payroll platform. Escalate complex issues to the appropriate implementation or technical teams. Testing & Quality Assurance Participate in User Acceptance Testing (UAT) for HR and payroll processes. Execute test scripts and document outcomes. Identify defects and work with project stakeholders to resolve issues before go-live. Assist with payroll parallel testing and validation where required. Documentation and Training Develop user guides, process documentation, and onboarding resources. Assist with creating training materials for employees and managers. Deliver basic system training sessions and demonstrations where required. Maintain implementation documentation throughout the project. Project Coordination Coordinate implementation activities with internal stakeholders and external vendors. Monitor project tasks and ensure deadlines are met. Provide regular progress updates to the project team. Support change management activities to encourage successful adoption of the new platform. What You'll Bring Previous experience implementing or supporting an HRIS or payroll system. Strong understanding of HR administration and payroll processes. Exceptional attention to detail and data accuracy. Experience working with large datasets, including data cleansing and validation. Excellent organisational and project coordination skills. Strong written and verbal communication skills. Ability to manage multiple priorities in a fast-paced environment. Advanced Microsoft Excel skills. Experience implementing platforms such as Rippling, BambooHR, Workday, HiBob, SAP SuccessFactors, or similar HRIS solutions. Experience supporting payroll implementations across multiple countries. Understanding of HR compliance and employment data requirements. Experience working with implementation partners or software vendors. Knowledge of change management principles. #J-18808-Ljbffr