Divisional Administrator

Are you an organised administrator who thrives on keeping people, projects and processes running smoothly? We are seeking a capable and proactive Divisional Administrator to join a well-established New Zealand construction business with a strong reputation for delivering high-quality residential and commercial projects. With decades of success behind them, this organisation has built a culture centred on teamwork, integrity and getting the job done right. This is a pivotal role supporting the Divisional Manager and wider leadership team, ensuring the smooth operation of a busy residential construction division. What you’ll be doing In this varied position, you’ll provide day‑to‑day administrative support while helping coordinate key business activities across the division. Managing diaries, correspondence and day‑to‑day administrative priorities Preparing reports, presentations and business documentation Coordinating meetings, agendas, minutes and action items Assisting with tender submissions and supporting project administration activities Maintaining filing systems, records and business documentation Coordinating divisional events, team meetings and training activities Supporting timesheet processing, leave administration and reporting requirements Assisting with Health & Safety administration tasks Providing general office management and team support What we’re looking for Previous experience in an Administration, Executive Assistant, Team Coordinator or similar support position Strong Microsoft Office skills, particularly Excel, Word, Outlook and PowerPoint Excellent written and verbal communication skills High attention to detail and strong organisational ability The ability to manage multiple priorities and meet deadlines A professional, confidential and trustworthy approach A proactive mindset with the confidence to take ownership of tasks Strong relationship-building skills and a collaborative working style Experience within construction, engineering, property or project-based environments would be beneficial but is not essential. If you enjoy being the person who keeps everything organised behind the scenes and want to join a business where your contribution is genuinely valued, we would love to hear from you. #J-18808-Ljbffr