Workplace Coordinator

About The Opportunity We're seeking a permanent, full-time Workplace Coordinator to join Tribe's Wellington office, reporting to the General Manager. You'll be the heartbeat of the office — keeping things running smoothly while supporting consultants, clients, candidates, and visitors. Responsibilities Be the face of the Wellington office, ensuring a professional and warm experience from the moment people arrive. Keep the office running day-to-day, managing supplies, facilities, H&S compliance, and travel coordination. Provide diary, email, and administrative support to the GM and Consultants, including meeting preparation and document production. Support consultants with Bullhorn CRM adherence and recruitment administration including CV formatting, references, and candidate correspondence. Qualifications You'll bring genuine warmth and professionalism to everything you do — whether welcoming a visitor, supporting a consultant on a deadline, or keeping the office ticking along behind the scenes. You take pride in doing things well, manage your own priorities without needing to be chased, and bring positive energy to the team around you. You’ll have a background in recruitment administration, office coordination, executive support, or workplace operations, with strong attention to detail and clear, considered communication. You’re curious about technology including AI, and comfortable owning your role with confidence in a smaller, close-knit office environment. Experience with Microsoft Office and CRM systems is important — Bullhorn familiarity a bonus. Benefits A fun, values-driven and inclusive environment where wellbeing and flexibility are genuinely supported Additional 'MY DAY' leave every quarter Your birthday off Market-leading tools and technology Employment Eligibility To apply for this vacancy, you MUST be a New Zealand citizen, resident, or have already secured the right to work in New Zealand and therefore hold a valid visa. #J-18808-Ljbffr