Vehicle Administrator

Join Giltrap Group as a Vehicle Administrator! As a Vehicle Administrator, you will be responsible for managing the administration of vehicle sales, stock control, and compliance processes. You will work closely with sales, finance, and management teams to ensure vehicles are processed accurately and efficiently from purchase through to delivery. Your key responsibilities will include: Manage vehicle administration processes, including purchase orders, vehicle stock entries, and invoice processing. Process vehicle deals and maintain accurate records to support profitability reporting and stock control. Coordinate vehicle registration, ownership transfers, relicensing, and licence plate changes in line with NZ regulations. Maintain accurate vehicle stock and compliance records across dealership systems. Liaise with sales, finance, and management teams to provide vehicle cost, stock, and delivery information. Monitor sales logs and dealership records to ensure all transactions are processed accurately and promptly. Respond to vehicle stock and chassis number enquiries and support daily operational requirements. Compile and distribute regular vehicle stock reports to stakeholders and management. About You Our ideal candidate is someone who has strong administrative skills, excellent attention to detail, and the confidence to build effective relationships across sales, finance, and operational teams. You should also have: Experience using dealership management systems and Microsoft Office. Knowledge of New Zealand vehicle regulations and compliance requirements. Strong communication and interpersonal skills. Exceptional attention to detail and accuracy. Excellent organisational and time management abilities. Confidence working with numbers and basic accounting principles. What We Offer When you join Giltrap Group, you're joining New Zealand's leading automotive group. We provide training, ongoing support, and genuine career prospects. You'll enjoy a competitive pay rate and will also have access to: Ongoing training and opportunities to gain qualifications: We invest in your professional growth with continuous learning and development programmes. Comprehensive CARE Programme for Health and Wellbeing: Our CARE Programme includes initiatives to support your physical, mental, and general wellbeing. A paid day off on your birthday: Celebrate your special day with a paid day off on your birthday. 2 paid days off to volunteer at a community organisation: Give back to the community with two paid days off to volunteer at an organisation of your choice. About Us At Giltrap Group, we're more than just a business - we're a family-owned New Zealand company with a passion for cars and a commitment to our people. Our shared vision is to be a great New Zealand company driven by the love of cars. We excel in customer service and build enduring partnerships, by valuing each other, working together, and going the extra mile every time. Accelerate your career with Giltrap Group. Apply today and become a part of the Giltrap Group whānau! #J-18808-Ljbffr