Conference & Events Coordinator - Sherwood Queenstown

Conference & Events Coordinator – Sherwood Queenstown 554 Frankton Road, Queenstown 9300, New Zealand About EVT The Independent Collection is a curated selection of hotels, each of which lives up to an exacting standard to offer travellers the best of luxury, elevated, urban, comfort and social experiences. While every hotel celebrates its own unique brand & experience, together the Independent Collection shares a passion for one‑of‑a‑kind experiences, service and quality. EVT has an endless range of roles and career paths to explore across over 140 entertainment experiences like Event Cinemas and Moonlight Cinemas, 150 award winning restaurants and bars, and 80+ hotels, including QT, Rydges, Atura, LyLo, Independent Collection and Australia's most loved year round alpine resort, Thredbo. Our ventures include a ~$2.3B property portfolio and hotel management, just to name a few. Once you’re in, there’s no limits on where your career could take you. Role Overview Sherwood Queenstown is a award winning, sustainability‑led hotel and restaurant set on the hillside overlooking Lake Wakatipu. Awarded a Michelin Star in the inaugural MICHELIN Guide New Zealand, Sherwood is recognised for its hyper‑local, seasonal menu and produce grown onsite, delivering a dining experience that celebrates creativity, community, and connection to the land. As Conference & Events Coordinator, you’ll provide professional, courteous and helpful service to guests and customers, ensuring their expectations are anticipated and exceeded with a primary focus on driving yield. You’ll work closely with internal stakeholders across the hotel to ensure every conference, dinner, wedding and private event is planned and executed with the same care and creativity that defines everything Sherwood does. This is a rare opportunity to be part of something special, learn new skills, and help shape memorable experiences at one of New Zealand’s most acclaimed hospitality destinations. Key Responsibilities Undertake daily administration and reactive sales activities including correspondence, quotes, telephone enquiries and post‑event follow up Coordinate conferences, dinners, weddings, accommodation and private dining bookings, accurately booking, updating and cancelling in line with Standard Operating Procedures Handle calls, book appointments, and assist in lead generation and enquiry follow up Work closely with back of house teams to ensure events are coordinated appropriately and meet or exceed client expectations Conduct site inspections for clients and third‑party suppliers, and maintain the iVvy event management system with accurate sales activity, client information and bookings Be present on site for special events as coordinator, act as a Brand Ambassador for Sherwood and EVT, and build lasting client relationships that secure future business What You’ll Bring Experience in events, conference coordination, or hotel sales administration Strong attention to detail and a client‑focused, professional approach Excellent organisational skills and the ability to manage multiple bookings and deadlines Confident communicator, comfortable liaising with clients, suppliers and internal teams A collaborative mindset, working with trust and respect across all teams and cultures Flexible availability, including evenings and weekends, to support on‑site events How You Work Daymaker ethos — no one's too big for the small things Hands‑on and non-hierarchical — leads from the front Resilient and solutions‑focused — stays calm, moves fast Growth mindset — learns, shares, and levels up others Perks from Day One As part of EVT, you unlock Elevate Perks from your first day. Parity for all levels - no ivory towers. 50% off dining and stays across EVT hotels – QT, Rydges, Atura, LyLo and more $2 movie tickets + discounts on Gold Class, Moonlight Cinema and Candy Bar Seasonal perks at Thredbo Rapid career growth across our hotel & entertainment network Paid parental leave; community & volunteering opportunities #J-18808-Ljbffr