Human Resource & Payroll Coordinator

We are seeking a detail-oriented and organized Human Resources & Payroll Coordinator to manage day-to-day administrative, payroll, and onboarding operations across our multi restaurant organization. This role serves as a critical bridge in managing team member data, processing bi-weekly payroll, and ensuring compliance. The ideal candidate will be a self-starter capable of working efficiently in a fast-paced environment, balancing regular weekly tracking with time-sensitive daily requests.

• Expected Hours: 20 to 25 hours per week (with potential up to 40 hours based on task assignment and candidate preference).
• Location: On-site

Key Responsibilities

Payroll Administration & Reconciliation (Bi-Weekly)

• Run and format multi-restaurant pay period reports and time punch change approval tracking utilizing LifeLenz, our time-tracking software.
• Reconcile administrative hours using cross-platform data points.
• Maintain the master payroll Excel spreadsheet: input raises, vacation time, 401(k) updates, and uniform deductions.
• Prepare payroll for executive sign-off and distribute regular Director hour/rate reports.
• Print physical checks and maintain physical deduction records.

Onboarding & Employee Lifecycle Management

• Facilitate onboarding for new team members by verifying tax information, inputting direct deposit accounts, entering availability, and entering wages into our payroll system.
• Execute mandatory compliance checks including WOTC verification, I-9 paperwork, and government reporting.
• Track team member training (30-day, Cyber Security, and Annual requirements).
• Coordinate offboarding steps upon receiving termination notices, utilizing tracking systems to complete personnel exits.

General HR Administration & Daily Support

• Manage data entry across organizational tracking sheets.
• Complete Verification of Employment (VOE) requests as needed.
• Respond efficiently to third-party administrator (Sedgwick) inquiries regarding worker accidents and claims.
• Provide administrative support for data updates, including team member name changes and issuing temporary passwords.
• Organize and maintain precise physical and digital personnel filing systems.

Qualifications & Key Skills

• Experience: Previous administrative experience in payroll, bookkeeping, or human resources preferred but not required.
• Technical Proficiency: Comfortable navigating multi-platform systems including advanced spreadsheets in Microsoft Excel/Google Sheets.
• Attributes: Positivity, strong organizational skills, high attention to detail, and a strict commitment to maintaining data confidentiality.
• Efficiency: Ability to work independently and manage a steady workflow with some oversight including a weekly meeting to review work with supervisor.

Work schedule

• Monday to Friday

Benefits

• Flexible schedule
• 401(k) matching
• Employee discount
• Paid training