Administrator - Automotive, Renewable Energy Industry - Bellville South, Cape Town

Our reputable client within the battery distribution and automotive industry is seeking a highly organised and experienced Administrator to oversee the day-to-day administrative operations of their Cape Town branch while providing support across finance, stock control, customer service and general office administration. Purpose of the Job To oversee the administrative operations of the branch by performing a wide range of administrative and clerical duties while supporting management, ensuring accurate financial administration, coordinating stock processes and maintaining efficient office operations. Requirements Matric Tertiary qualification in Business Administration (advantageous) Minimum 10+ years' experience in a senior administrative role Strong Microsoft Office skills Experience with debtors and creditors administration Budgeting and financial reporting experience Strong customer service experience Excellent communication skills Excellent organisational and time management skills Strong problem-solving ability High attention to detail and accuracy Able to work independently without constant supervision Strong personality with the ability to work well under pressure Key Responsibilities Administration Oversee daily branch administrative functions Manage filing systems and office procedures Answer incoming calls and assist walk-in customers Process and manage credit applications Order and control stationery and office supplies Assist the Branch Manager with month-end administration Process business expense claims Maintain petty cash and cash reconciliations Ensure all supporting documentation is correctly filed and archived Debtors Allocate customer payments Process debtor credit notes Assist with debtor reconciliations and account queries Confirm EFT and cheque payments before releasing goods Ensure debtor documentation is submitted to Head Office Maintain debtor credit note records Creditors Process supplier invoices accurately Match invoices, purchase orders and GRVs Assist with creditor queries and missing documentation Submit creditor documentation to Head OfficeProcess creditor invoices on Xact Ensure supplier documentation is correctly saved and filed Stock Control Perform weekly stock checks Investigate stock discrepancies Process GRVs for incoming stock Coordinate local purchasing requirements Liaise with suppliers and internal departments Capture stock counts and stock movements Warranty Administration Process CTEK warranty claims Coordinate battery warranty claims and replacements Process customer credits where applicable Ensure all warranty documentation is accurate and approved General Responsibilities Manage POD control and filing Ensure outstanding PODs are followed up Maintain accurate document control Assist with IBT administration Escalate queries to the Branch Manager where required Ensure compliance with company administrative procedures #J-18808-Ljbffr