Office Administrator

Be the face and connector of our Kerikeri office. At BDO Kerikeri, we're proud to be a trusted accounting and advisory firm supporting businesses and individuals throughout Northland. Behind our accountants and advisors is a dedicated administration team that keeps everything running smoothly. We're looking for an experienced and highly organised Office Administrator to join our team. This is a varied and fast‑paced role that sits at the heart of our office, supporting our partners, accountants, clients, and wider team. If you thrive in a professional environment, enjoy juggling multiple priorities, have a passion for accuracy, and genuinely enjoy helping people, we'd love to hear from you. About the Role This is not your average administration role. You'll be managing multiple databases and software platforms, coordinating information across several teams, communicating with clients and external organisations, and ensuring critical information is maintained accurately and efficiently. You'll be the first point of contact for many of our clients, while also providing key administrative support that helps our business operate effectively. No two days are the same, so we're looking for someone who enjoys variety, can think on their feet, and takes pride in getting the details right. Key Responsibilities Provide high‑level administrative support to Partners and the wider team. Welcome clients and visitors, delivering a professional and friendly first impression. Maintain and update multiple client databases and practice management systems with a high level of accuracy. Liaise with clients, Inland Revenue, Companies Office, and other external organisations. Assist with onboarding new clients and ensuring compliance requirements are met. Support document preparation, correspondence, and workflow management. Coordinate meetings, events, and office activities. Assist with a variety of administrative tasks and projects to support the wider business. Contribute to continuous improvement of office processes and systems. About You To be successful in this role, you'll bring: Previous experience in a professional services, accounting, legal, or similar administration role is an advantage. Exceptional attention to detail and a commitment to accuracy. Strong organisational skills and the ability to manage competing priorities. Confidence working across multiple software systems and databases. Excellent written and verbal communication skills. A proactive, positive attitude and willingness to pitch in wherever needed. Strong computer literacy and the ability to learn new systems quickly. Experience with Office 365, Xero, Xero Practice Manager, and FYI Docs is highly desirable. Knowledge of AML requirements would be an advantage. What We Offer A friendly, supportive, and genuinely collaborative team environment. A varied role with plenty of challenge and opportunity to develop your skills. A modern professional services environment where your contribution is valued. Local gym membership (many of us head there together at lunchtime). Regular team events and family‑friendly social activities. The opportunity to work alongside experienced professionals in a respected local business. #J-18808-Ljbffr