Procurement and Contract Coordinator

Ensure we meet all governance and compliance requirements Contracts formation, document control, procurement support tasks Permanent, Auckland based Key Accountabilities Business Process Support Support the Procurement and Process Improvement Manager with developing SIPOC business processes and mapping them in Visio and the ARIS process repository. Analyse and deliver fact based category insights to business stakeholders Sourcing Management Comply with all Government Procurement Rules and KiwiRail Procurement policies and procedures. Conduct sourcing activity, evaluation of responses, facilitate moderation meetings. Make Supplier recommendations to business stakeholders; and support with drafting commercial contracts or variations with appropriate KPIs and risk management clauses. Collaboratively develop change management plans to ensure suppliers are set up for successful delivery. Support with categorisation and management of suppliers. Investigate invoice queries / discrepancies with suppliers and follow through to resolution Administer Vendor Approval and Individual Contractor Onboarding Processes Risk management and sustainability Proactive management of contract expiry, contract data and p-card spend Administer Conflict of Interest and Approval Processes Contract Administration Provide contracts administration advice, training, and operate the Contract Repository Review and edit Procurement Contracts, approval documentation, other technical documentation and business cases Contract Supplier performance review and monitoring of KPI’s, SLA’s and rebates Document Control and Administration Support Effective filing and record keeping, including email boxen and vendor panels Draft correspondence and other documents as needed Order office supplies and sundry items as required Project reporting, including oversight of record management systems and compliance. Knowledge and Experience Skilled in business process analysis and modelling and understanding business data Maintain SharePoint, perform analysis in Excel, and understand Power BI Investigate issues and visualise results for stakeholders Understand the products and services which we procure Know how KiwiRail interacts with other agencies and the Government Ways of Working / Work-related Qualities Communicate well at all levels, including making presentations to key stakeholders Make good decisions and are politically aware Be flexible and practical Focus on customers' needs Have a commercial mindset Value diversity and help create an inclusive workplace Other Requirements Pass regular drug and alcohol screenings Have a current and valid NZ Driver's Licence Qualifications Relevant degree in business, law or project management related topics, or post‑tertiary education experience of some kind Ideally hold some sort of relevant industry certifications Benefits Competitive salary plus 4% employer KiwiSaver contribution 25 annual leave days Professional development opportunities to help you grow and succeed Access to NZ Rail Staff Welfare Trust benefits, including holiday homes, medical support and discounted travel Be part of a diverse and inclusive workplace dedicated to innovation, sustainability and community impact Ready to Make a Difference? #J-18808-Ljbffr