Office Manager, Future Learning and Development at University of Canterbury

Office Manager – Future Learning and Development University of Canterbury, Christchurch, Aotearoa, New Zealand Full‑time (37.5 hours), 0.8 – 0.9 FTE considered, Permanent position. The Office Manager will play a key role in ensuring smooth operations and strategic coordination for the Future Learning and Development team. They will provide high‑level executive support, manage governance activities, lead administrative functions, and drive process improvements to enhance efficiency. Responsibilities Support the Dean and Leadership team by managing diaries, meetings, and correspondence. Lead and oversee the Future Learning and Development administrator, ensuring efficient delegation and task completion. Coordinate board and governance activities, including agenda preparation and minute‑taking. Manage office operations, procurement, and budget tracking to support strategic goals. Drive process improvements to enhance efficiency and streamline administrative workflows. Key Skills Required Minute taking and action tracking Records and document management Database management and data entry Financial administration (purchase orders, invoices, expense claims) Stakeholder relationship management Project coordination Process improvement Report preparation Scheduling and logistics coordination Varied day‑to‑day administrative office tasks Qualifications 5+ years in a similar Executive Assistant or Senior Administrator role. Excellent organisational skills, thriving in a fast‑paced environment. Experience managing multiple senior leader calendars. Experience leading process reviews and innovative administrative changes. Ability to manage multiple priorities while ensuring seamless operations. Administrative leadership skills with the ability to motivate and manage a small team. Expertise in project coordination and strategic administration processes. Advanced Microsoft Office proficiency, particularly in Excel and Teams. Commitment to continuous improvement, inclusivity, and cultural awareness. Ability to build strong relationships and uphold a values‑driven workplace culture. Who You Will Work With The Office of Future Learning and Development partners with academic staff to positively impact teaching and learning through educational technologies. The Office empowers learning communities to realise their potential by co‑designing flexible, hybrid, and online courses and enhancing face‑to‑face courses with technology tools. Benefits Flexible work practices, study opportunities, generous superannuation and leave provisions. Application Deadline Sunday, 2 August 2026 (midnight, NZ time). #J-18808-Ljbffr