Project Administrator

About the role We have an exciting opportunity for a Project Administrator to join the Contracts department at McAlpine Hussmann, based in our Head Office in Mt Wellington. Reporting to the AC Contracts Manager, you will play a key role in supporting our Contracts team by managing project financials, warranty provisions, and subcontractor payments across a portfolio of projects. You will work closely with Project Managers, Project Engineers and Subcontractors to ensure projects run smoothly from a financial and administrative standpoint. The key tasks for this role include Setting up project warranty provisions Responsible for all project journals Contracts warranty provision tracking – listing, opening, closing, reconciliation, and month end deactivation Maintaining the retention schedule, retention management and reporting Resolving retention issues and collecting retention monies Prepare and issue payment schedules and final account statements for subcontractor payments Prepare, review and submit off site margin reports to the finance department at the end of each month Process, track and reconcile subcontractor payment claims for all projects Revenue take-up on projects less than $100k in contract value Assist Project Managers with queries as required, e.g. checking client’s final accounts, purchase orders, costs, supplier invoices, payments Qualifications At least 3 years'' experience in project administration, project management, or project accounting (construction industry experience preferred) Knowledge of and experience with Salesforce and/or SAP is desirable but not essential A tertiary qualification (Diploma or Degree) Strong critical thinking skills and a sound level of financial aptitude, particularly in relation to journals Excellent attention to detail and a high level of accuracy An understanding of how project revenue, costs, and margins are managed Strong written and verbal communication skills The ability to work to tight deadlines, with the flexibility to meet finance reporting deadlines to meet project deliverables What can we offer you McAlpine Hussmann is at the leading edge of providing commercial refrigeration and air conditioning throughout Australasia. We have a global footprint and being part of the multi-national company Panasonic, we have access to international research and development and world-class products. A role with us is a great opportunity to join a well-regarded and highly skilled team and expand your career in a rapidly changing industry. Benefits and Perks Competitive remuneration Extra leave entitlements Discounted Health Insurance with Southern Cross Reward and recognition platform with company discounts from a wide variety of vendors Opportunity for ongoing development and career progression Relevant on-job training provided A great social place to work and a dedicated team who will support you to extend your current skills and grow your competencies The successful applicant will be asked to do a pre-employment drug screen and provide a satisfactory criminal conviction check. Applicants must have rights to work in NZ. #J-18808-Ljbffr