Personal Assistant | Hillmorton Hospital

Christchurch – Hillmorton Hospital – Full‑time permanent position working 40 hours per week. Health New Zealand | Te Whatu Ora is firmly grounded in the principles of Te Tiriti o Waitangi and is committed to building a health system that serves all New Zealanders. About the Role We are seeking a highly organised and efficient individual to join our team as a Personal Assistant, providing essential support to the CAF Service Leadership Team. In this role, you will play a crucial part in ensuring the smooth functioning and operational effectiveness of the Child, Adolescent and Family Mental Health Service, a large, busy multi‑disciplinary service. As part of the Administration and Clerical Pay Equity Settlement this role has been mapped to National Band 5/Profile 5, Step1 to3 (final placement step is dependent on skills, knowledge and experience). For further information about the administration and clerical pay equity settlement, please consult the Administration and Clerical Pay Equity – Te Whatu Ora – Health New Zealand information. Responsibilities Provide confidential administrative support to the CAF Service Leadership Team. Diary management, coordinating meeting logistics, including organising meeting rooms, technology, and catering as required. Collate meeting agendas and circulate minutes to relevant stakeholders; attend meetings and accurately record minutes. Organise all course, conference, and study‑related travel and accommodation approvals and bookings. Administer employee payment system. About You Skills and experience: Essential Proven experience as a PA/Administrator/Secretary at a senior level. Proficiency in Microsoft Office suite, demonstrating highly developed computer literacy. Excellent keyboard skills and the ability to handle data entry tasks efficiently. Possession of technical knowledge and skills relevant to the position, with a commitment to continuous learning and development. Strong written and verbal communication skills at a professional level. Willingness to undergo ongoing training and upskilling as necessary. Attention to detail, with high standards and a conscientious approach to tasks. Ability to multitask effectively, be flexible and prioritise responsibilities. A good team player with a can‑do approach. Familiarity with the Principles and Articles of the Treaty of Waitangi, demonstrating cultural sensitivity. Working at Health New Zealand Health New Zealand | Te Whatu Ora is dedicated to ensuring excellent healthcare for the people of New Zealand. We embrace a workforce that is diverse and inclusive so that we are better positioned to understand and serve our community. We welcome applications from our diverse Māori, Pacific, disabled, and rainbow communities. How to Apply Please click 'apply now' on our online career portal. All applications must be submitted through that portal. If you have any questions about the role, please contact Kerri McCarthy at [email protected]. We will review applications as received and may proceed with the recruitment process before the closing date of this advert. #J-18808-Ljbffr