Events Coordinator

Your dream job coordinating events in some of New Zealand's most iconic locations could be waiting for you. At RealNZ, we're passionate about creating authentic experiences that connect people with nature. Our MICE (Meetings, Incentives, Conferences and Events) Team works with clients from around New Zealand, and around the world, to deliver events that showcase the very best of what we do. We're looking for an Events Coordinator to join our high‑performing tourism sales team. This role is the hub of the MICE Team, keeping momentum with events, managing the detail behind the scenes and ensuring information flows seamlessly between clients and RealNZ teams. This is an exciting time to join our MICE Team as we embark on a growth phase! If you are a people person, pride yourself on being organised, enjoy juggling competing priorities, and get great satisfaction from making sure every "i" is dotted and every "t" is crossed, and like to have fun along the way... We'd love to hear from you. Working within our MICE Team, you'll take confirmed event bookings and coordinate them through to delivery, ensuring everyone involved has the information they need to create exceptional guest experiences. This is a permanent, full‑time position based in Queenstown. Responsibilities Deliver exceptional administrative support to a small and busy events team Coordinate multiple events simultaneously while maintaining a high level of accuracy and attention to detail Communicate professionally with clients, suppliers and internal teams Prepare and maintain event runsheets and supporting documentation Liaise with operational teams to ensure event requirements are understood and delivered Manage competing demands, deadlines and changing priorities Maintain accurate information across booking, reservation and customer relationship management systems Support the team with event administration, invoicing, terms and conditions, and client documentation Qualifications Outstanding attention to detail and accuracy Excellent written and verbal communication skills, including a high standard of spelling and grammar Strong organisational and time management skills Proven administration and coordination experience Confidence using Microsoft Office applications, including Outlook, Word, Excel and Teams Experience working with customer relationship management or reservation systems (e.g. Fareharbor), or the ability to learn new systems quickly A positive attitude, strong initiative and willingness to learn The ability to remain calm and organised during busy periods Experience in events, tourism, hospitality or customer coordination roles would be an advantage but is not essential. Benefits Enjoy RealNZ adventures from Milford Sound and Doubtful Sound, to Walter Peak’s Gourmet BBQ – all at unbeatable staff rates, or even free on select experiences Medical insurance cover Breakfast provided Free Cardrona x Treble Cone season pass Work with a supportive, close‑knit team and a business that works hard on fostering a great team culture. Be part of a business that's helping people connect with nature and conservation At RealNZ, we're committed to Equity, Diversity, and Inclusion. Guided by our values of Pono (Keep it real) and He waka eke noa (We're all in this together), we embrace and celebrate the unique perspectives and experiences that make our team stronger. Everyone is welcome here. #J-18808-Ljbffr