Office Manager

About the role Mō te tūnga | About the roleAs the Office Manager within New Zealand Defence Intelligence (NZDI), you'll play a pivotal role in supporting the Chief Defence Intelligence (CDI) and senior leadership team. Working in a fast-paced and highly professional environment, you'll ensure the smooth coordination of executive workflows, maintain effective business operations, and provide trusted support across a range of administrative and organisational functions.This is a varied and rewarding position where your ability to stay organised, anticipate needs, manage competing priorities, and build strong relationships will be highly valued. You'll act as a key point of coordination for senior leaders, helping them focus on delivering strategic outcomes while ensuring day-to-day activities run seamlessly. Key responsibilities Provide high-quality executive and administrative support to senior leaders. Coordinate schedules, meetings, travel, and correspondence professionally. Ensure information and resources are available to support decisions. Manage administrative processes to maintain organisational efficiency. Build effective stakeholder relationships and handle information discreetly. The Office Manager is responsible for providing executive organisational and workflow support to the Chief Defence Intelligence and New Zealand Defence Intelligent Directors, ensuring all tasks are completed in a timely, effective and professional manner, whilst facilitating the needs of the business. Provide timely, professional administrative support to Chief Defence Intelligence and Directors. Ensure information is available and administrative tasks are completed promptly. Salary The salary band for this role starts at $77,141 with a midpoint of $85,594 inclusive of a 4% superannuation contribution. The formal title for this role within NZDF is Office Manager NZDI. Skills and Experience Demonstrated confidence, integrity, and professionalism when engaging leaders. Ability to independently prioritise demands, and deliver outcomes effectively. Strong verbal and written communication skills. Knowledge of Microsoft Excel, PowerPoint, Outlook, and related applications. Occasional domestic travel. Class 1 Full Driver's Licence. What's in it for you Safeguard your loved ones with a fully funded life cover of up to $300,000 and critical illness protection. Other benefits include discounted additional insurances, free will services and savings schemes for the Defence community. Get expert financial guidance and mortgage broker services. Find all our benefits and more on the Force 4 Families website. Diversity and Inclusion NZDF champions diversity and inclusivity, valuing every member and fuelling their success. We embrace uniqueness, understanding that diverse teams drive creativity, innovation, and excellence. With an open door to all - irrespective of gender, ethnicity, ability, age, or family dynamics - NZDF offers a flexible, empowering work environment. Join us in shaping a brighter future, where everyone thrives. Eligibility and Security Clearance As this role requires a high level of security clearance, you will need to be / have been a NZ, UK, Australian, Canadian or USA citizen for a minimum of 15 years to be eligible for this role. The successful candidate is required to undergo a psychological assessment as part of the pre-employment security vetting process. Applicants will be required to undergo a pre-employment drug-screening test prior to any offer of employment being made. You must be a New Zealand Citizen for at least the last ten (10) years. At minimum, you must hold New Zealand Permanent Residence or have a current New Zealand Residency Class Visa, and you must be a citizen of and have lived in Australia, Canada, United Kingdom, United States of America or New Zealand continuously for the last ten (10) years. To obtain this level of clearance, you must have a background history of fifteen (15) years that can be verified and assessed appropriately by the NZ Security Intelligence Service (NZSIS) to determine if you are suitable for a security clearance at this level. #J-18808-Ljbffr