Executive Assistant

Permanent full-time role based in Tamaki Makaurau/Auckland Meaningful work that directly supports better health outcomes across the Northern Region. The opportunity to work alongside experienced and inspiring senior leaders. Health New Zealand | Te Whatu Ora is the country's largest employer, delivering universal public healthcare to 5 million New Zealanders. We provide essential hospital, specialist, and community health services across 80+ locations — from large urban centres to rural towns and remote communities. Our goal is to improve health outcomes for all New Zealanders by delivering equitable, accessible and innovative care. About the Role As Executive Assistant, you'll provide comprehensive executive support to two Regional Managers, ensuring they are well prepared, well organised, and able to deliver on their strategic priorities. You will be responsible for managing complex diaries, coordinating meetings and travel, preparing high-quality documentation, handling confidential information, supporting financial administration, and acting as a key liaison across the organisation. You'll also play an important role in supporting recruitment, onboarding, programme coordination, Official Information Act (OIA) requests, and wider business activities. This is a role for someone who enjoys variety, takes initiative, and can confidently juggle multiple priorities while maintaining exceptional attention to detail. About the Team Planning, Funding & Outcomes is responsible for commissioning, planning, funding, and improving health services that make a real difference to the lives of New Zealanders. Working alongside passionate leaders and multidisciplinary teams, you'll become a valued member of a collaborative, supportive environment where your contribution is recognised and where no two days are ever the same. About you You'll be an experienced Executive Assistant who enjoys building strong relationships and providing outstanding support to senior leaders. You will bring: At least five years' experience supporting senior executives within a large, complex organisation. Outstanding diary, calendar and inbox management skills. Exceptional organisational skills with the ability to manage competing priorities. A proactive, solutions-focused approach and the confidence to work independently. Excellent written and verbal communication skills. High levels of professionalism, discretion and integrity when handling confidential information. Advanced Microsoft Office skills, particularly Outlook, Teams, Word and Excel. Experience coordinating meetings, travel, events and executive communications. Financial administration experience, including processing invoices, purchase orders and expenses. The ability to build positive working relationships across a wide range of stakeholders. A calm, adaptable approach with the ability to thrive during change. Ideally, you'll also have: Experience working within the health or government sector. Knowledge of Te Tiriti o Waitangi and experience applying its principles in your work. A qualification in business administration or a related discipline. Working at Health New Zealand Health New Zealand | Te Whatu Ora is dedicated to ensuring excellent healthcare for the people of New Zealand. We embrace a workforce that is diverse and inclusive so that we are better positioned to understand and service our community. We welcome applications from our diverse Māori, Pacific, disabled, and rainbow communities. Whilst Health New Zealand is undergoing change, affected kaimahi will be given preference and priority for this position. We will review applications as received and may proceed with the recruitment process before the closing date of this advert. Job details Job Reference: Job Reference: HNZ/1937112 Location: North Island - Auckland - North Shore Job type: Job type: Permanent Full time Expertise: Non-clinical - Administration - Administration #J-18808-Ljbffr