Office Coordinator

Corpay is currently looking to hire an experienced Office Coordinator who brings confidence, ownership and a practical approach to a varied workplace role. Joining our Administrative Support division, you will champion operational efficiency for Corpay’s International Vehicle Payments (IVP) portfolio, a global leader in cross-border fleet logistics and expense management. This is an in-office role currently based in our Ellerslie location, which serves as our New Zealand Head Office and supports approximately 100 employees, with plans to relocate to a modern, conveniently located office in the Auckland area within the next 12–18 months. You will report directly to the Executive Assistant to the Managing Director, who is based in our Melbourne office. In this role, you’ll take ownership of the day-to-day office experience, balancing a variety of priorities while being the trusted person who keeps things moving. From coordinating stakeholders to resolving practical issues, you’ll play a key role in ensuring the office operates smoothly and professionally. You’ll be trusted to make decisions, improve processes and oversee the day-to-day operation of our office. Staff engagement is an important part of the role, with a focus on creating a welcoming, connected and positive office experience. You’ll be confident engaging with people at all levels, building strong relationships, managing competing priorities and handling different viewpoints with professionalism, resilience and sound judgement. You’ll bring practical confidence, clear boundaries and a genuine focus on creating a positive, engaging workplace experience. The salary for this role is $70,000 NZD per year. If you’re highly organised, proactive and motivated by a varied role where you help keep people, priorities and operations connected, we’d love to hear from you. How We Work As Office Coordinator, you’ll be based onsite in our Ellerslie office, five days per week. Corpay will support you with the tools, training and workplace benefits needed to settle in and succeed, including: Assigned workspace in the Ellerslie office Company-issued equipment Formal, hands‑on training Role Responsibilities Coordinating the smooth day‑to‑day running of the office, including meeting rooms, workspaces, seating plans and visitor coordination Coordinating catering for office events, staff engagement activities and regular executive meetings Overseeing office supplies, stationery, procurement, office spending and vendor relationships Coordinating facilities requests, building maintenance, workplace services and sustainability initiatives Supporting workplace technology and equipment in partnership with IT Administering parking, desk bookings and workplace systems Supporting employee onboarding, workplace communications and general office administration Coordinating Health & Safety administration, office walkthroughs, first aid supplies and related workplace requirements Preparing meeting minutes for the Health & Safety Committee meetings Office updates and internal communications Supporting operational projects, workplace improvements and broader administration needs Acting as a trusted point of contact for employees, suppliers, visitors and business leaders Qualifications & Skills Experience in office coordination, workplace management or facilities coordination within a corporate office environment Proven ability to manage multiple competing priorities while maintaining strong organisation, accuracy and attention to detail Confidence coordinating facilities requests, workplace services, maintenance activities and practical office requirements Experience supporting Health & Safety administration, workplace walkthroughs, first aid requirements or related compliance activities Experience coordinating procurement, office supplies, suppliers, vendors or workplace service providers Strong stakeholder management skills, including the confidence to engage professionally with employees, suppliers, visitors and senior leaders Clear communication skills, with the ability to have direct, respectful conversations and respond calmly when priorities change Sound judgement, maturity, professionalism and a solutions‑focused approach under pressure Strong Microsoft Office skills, including Outlook, Teams and Microsoft Office applications; experience with workplace systems, desk booking tools or similar platforms will be highly regarded The salary for this role is $70,000 NZD per year. Benefits & Perks Robust PTO offerings including: major holidays, vacation, sick, personal, & volunteer time Employee discounts with major providers (i.e. wireless, gym, car rental, etc.) Philanthropic support with both local and national organizations Fun culture with company‑wide contests and prizes About Corpay Corpay is a global technology organization that is leading the future of commercial payments with a culture of innovation that drives us to constantly create new and better ways to pay. Our specialized payment solutions help businesses control, simplify, and secure payment for fuel, general payables, toll and lodging expenses. Millions of people in over 80 countries around the world use our solutions for their payments. At Corpay, we are committed to fostering an inclusive and respectful workplace where employees are valued for their diverse perspectives, experiences, and contributions. We believe that diversity, equity, and inclusion strengthen our teams, drive innovation, and support our continued success globally. Equal Opportunity Employer Corpay is committed to providing equal employment opportunities to all applicants and employees. Employment decisions are made without regard to race, color, religion, sex (including pregnancy), gender, gender identity or expression, sexual orientation, national origin, ancestry, age, disability, marital status, genetic information, military or veteran status, or any other characteristic protected by applicable law. Corpay is committed to fostering an inclusive workplace where individuals are respected and valued for their diverse perspectives, experiences, and contributions. If you require reasonable accommodation during any part of the application or interview process, please notify a representative of the Human Resources Department. Notice to Recruitment Agencies and Search Firms Corpay does not accept unsolicited resumes from agencies or search firms without a valid written agreement in place. Any unsolicited candidate submissions will become the property of Corpay, and no fees will be paid related to such submissions. Transparency & Compliance Learn more about Corpay: https://www.corpay.com Use of Artificial Intelligence in Hiring Corpay may use artificial intelligence (AI) and other technology‑enabled tools to support certain aspects of the recruitment process, such as application screening, candidate assessment, or interview scheduling. These tools are designed to enhance efficiency, consistency, and fairness throughout the hiring process. AI tools do not make final hiring decisions. All employment decisions involve human review. Corpay is committed to the responsible use of AI, including appropriate oversight and safeguards designed to support fair and unbiased outcomes. Candidate Privacy Notice For information about how Corpay processes personal information during the recruitment process, please review our Candidate Privacy Notice: https://www.corpay.com/privacy-policy. Pay Philosophy Corpay is committed to fair, equitable, and transparent compensation practices. Compensation decisions are based on objective, job‑related factors including skills, experience, qualifications, and market benchmarks. Where required by applicable law, salary or compensation ranges will be included in the job posting or provided prior to the interview process, where required by applicable law. Additional compensation elements such as bonuses, incentives, benefits, or variable pay may apply where applicable. Fast‑growing, global, rewarding, fun, involved – at Corpay, we are all of these and more. If you are an experienced and self‑motivated professional who can perform at a high level, you will be rewarded. If you have great ideas, we want to hear them. If you want your career to grow at the same rapid pace as our organization, this is the place for you. Whatever your area of expertise, you can take it to the next level at Corpay. #J-18808-Ljbffr