Marketing and Administration Coordinator

Marketing and Administration Coordinator Theme Productions Ltd – Christchurch, South Island Theme Productions is an event and activation theming company that focuses on transforming spaces and creating experiences. We specialise in exceptional, out-of-the-ordinary event design that leaves a lasting impression. With two warehouses full of event gear, a full-scale workshop, and an experienced in-house team, we deliver events of all shapes and sizes, conferences, festivals, gala dinners, activations, weddings and everything in between. We’re proud of our reputation for delivering the wow factor, and we genuinely care about our people, as we believe they are the heart of our business. THE ROLE: The Marketing and Administration Coordinator supports the day-to-day operations of Theme Productions across marketing, administration, and event delivery. The role contributes to brand awareness and business development through marketing initiatives, provides administrative and accounting support to ensure efficient office operations, and assists the event team with creative project delivery, styling preparation, and onsite event setup. This is a full-time role (min 30+ hours). Hours are primarily Monday–Friday; however, after-hours work is part of the role, but there is flexibility around event schedules. WHAT YOU WILL BE DOING: Manage day-to-day office administration, including phones, emails and document management. Process accounts payable and receivable using Xero. Provide administrative support to the sales and event teams, including quotations and proposals. Assist with business reporting and company systems. Maintain office resources and ensure health and safety documentation is kept up to date. Manage and maintain Theme Productions' social media channels. Create photo, video and written content showcasing our projects, products and team. Capture photos and videos at events and installations. Create and send email marketing campaigns (EDMs) Assist with the preparation, organisation and maintenance of styling items, props and event inventory. Support the design, sourcing and delivery of creative styling solutions for client events. Assist with onsite event setup, styling, pack-down and quality control to ensure exceptional event delivery. WHO WE ARE LOOKING FOR: Attitude is everything. You’re a team player who’s happy to roll up their sleeves but also confident working independently. You are able to remain calm under pressure, adaptable with competing priorities and have a positive, solutions-focused attitude. Ideally, you’ll have experience in some combination of: Experience working in a fast-paced creative or production environment. Creative flair and a strong eye for detail in styling, design, or marketing. Previous experience in an administration, marketing, events, or office support role. Strong organisational and time management skills, with the ability to manage multiple priorities. Confident using Microsoft Office, Xero (or similar accounting software), and social media platforms. Excellent written and verbal communication skills. A background in events, production or creative industries is preferred but not essential. WHY WORK FOR THEMEPRO?: Work in a creative and fast-paced environment A supportive, fun, non-corporate team environment Flexible working where possible around event schedules Exposure to some of New Zealand’s highest-profile events and clients Free hire of event gear for your own celebrations The chance to genuinely influence ideas, designs and how things are done Varied role with no two days the same #J-18808-Ljbffr