Office Coordinator

Archway Recruitment is partnering with a specialist engineering and professional services consultancy to recruit an experienced Office Administrator / Project Support Coordinator. With a team of approximately 40 people, this organisation delivers complex technical projects across New Zealand and is seeking someone who can become a key part of the business, supporting both day-to-day operations and project delivery. This is an organisation that values initiative, accountability, and continuous improvement. The culture is collaborative, down-to-earth, and fast-paced, with a highly skilled technical workforce focused on delivering quality outcomes. They are looking for someone who enjoys variety, takes ownership, and can bring structure, organisation, and support across both administration and project activities. The Role This is a full-time, varied, and hands-on position with responsibilities split approximately 50/50 between office administration and project support. Acting as a central support function within the business, you will work closely with managers, project teams, and staff to ensure the smooth running of office operations while also assisting with project coordination and documentation. You will be trusted to work independently, manage competing priorities, and identify opportunities to improve processes and ways of working. This role will suit someone who enjoys being involved across different areas of a business and takes pride in being the person others can rely on. Key Responsibilities Include Providing day-to-day office administration support across the business Supporting managers and project teams with coordination, documentation, and administrative tasks Creating, formatting, and maintaining business and project documentation Assisting with project administration, reporting, records, and workflow coordination Managing reception and acting as the first point of contact for visitors and callers Coordinating meetings, travel, accommodation, and internal events Managing office supplies, equipment, and vendor relationships Overseeing fleet administration including WOFs, registrations, servicing, compliance, and vehicle presentation Supporting health, safety, wellbeing, and quality initiatives Maintaining accurate company records and document control systems Identifying and implementing process and system improvements Supporting the smooth day-to-day operation of the office and project teams Role Requirements Previous experience in administration, office coordination, project support, or business services Strong Microsoft Office skills, particularly Word document formatting and presentation Experience preparing, maintaining, and managing business or project documentation Strong organisational skills with the ability to prioritise and manage multiple tasks Exceptional attention to detail and accuracy The ability to work autonomously while also contributing positively to a team environment A proactive, solutions-focused mindset with a willingness to get involved Confidence working with technical teams and professional services environments Strong communication and relationship-building skills A positive, adaptable approach and the ability to take ownership of outcomes What's in it for You? Full-time permanent opportunity Competitive salary of $65,000–$70,000 depending on experience 3.5% KiwiSaver contribution on top of salary Southern Cross Health Insurance after six months, including cover for pre-existing conditions and options for family members On-site parking Social club activities and wellbeing initiatives A diverse role combining administration, coordination, and project support The opportunity to improve systems, processes, and ways of working Exposure to a range of technical projects and business improvement initiatives A supportive organisation that values contribution and ownership Contact All inquiries and applications to Archway Recruitment are treated in the strictest confidence. For a confidential discussion and to find out more about this opportunity, please contact Katie Oakes – email [email protected] or phone 0219 884 092 #J-18808-Ljbffr