Business Support Assistant (Fixed Term)

Wellington-based | Fixed Term, Full-time role Are you a proactive and organised individual with a passion for providing exceptional support? Do you thrive in a dynamic environment where no two days are the same? If so, we have an exciting opportunity for you to join the Department of the Prime Minister and Cabinet (DPMC) as a Business Support Assistant at Government House in Wellington. About the Role New Zealand's Government Houses are national taonga - historic residences that support the Governor-General in their constitutional, ceremonial, and community leadership roles. The Government House team provides support to the Governor-General, while ensuring the Houses and their grounds are maintained to the highest standards. As theBusiness Support Administrator, you will be at the heart of Government House operations, serving as the welcoming face for staff, visitors, and contractors while also handling public enquiries with professionalism and care. In this dynamic role, you will ensure the seamless functioning of day-to-day activities, from managing front desk security and health and safety to providing essential administrative support to the Facilities and Asset Management team. Your contribution will be integral to maintaining the reputation and efficiency of Government House, creating a positive and secure environment for all. In this role, you will: Be the first point of contact for visitors, staff, and contractors, ensuring a welcoming and professional environment. Work closely with the Police and Government House staff to maintain a secure environment, including managing visitor logs and security access cards. Manage incoming and outgoing mail, including courier services and in-house mail runs. Coordinate and order office supplies, and manage bookings for staff travel, cars, flights, and accommodation. Produce congratulatory cards and letters for significant milestones and achievements. Support the administration of Government House assets, including vehicles, flags, and outdoor equipment. Act as the Health and Safety Officer, ensuring a safe and secure workplace. Maintain strong relationships with internal and external stakeholders, including IT support, contractors, and service providers. To succeed in this role, you will bring a motivated and adaptable approach, thriving in a fast-paced and dynamic environment. You will be a highly organised and detail‑oriented individual who enjoys working collaboratively while also being confident in managing tasks independently. Key Skills & Attributes Strong interpersonal and relationship-building skills: You excel at fostering positive connections with colleagues, stakeholders, and visitors, contributing to a welcoming and professional environment. Proactive and solution-focused approach: You are resourceful and take initiative to identify challenges and implement effective solutions, ensuring smooth operations. Exceptional organisational skills: You are skilled at prioritising tasks, managing competing deadlines, and maintaining attention to detail in all aspects of your work. Discretion and professionalism: You handle sensitive and confidential information with the utmost care and integrity, maintaining trust and respect in all interactions. Administrative capabilities: You are proficient in managing office supplies, coordinating travel bookings, processing invoices, and reconciling credit cards, ensuring efficiency and accuracy in administrative processes. Computer literacy: You are confident using the Microsoft Office Suite, particularly Excel, and are comfortable learning new IT systems to support business operations. Health and safety awareness: You are committed to maintaining a safe and secure workplace, proactively identifying and addressing potential hazards. Adaptability and eagerness to learn: You are open to feedback, quick to learn new processes, and flexible in adapting to different ways of working across teams. Full driver’s license: You are able to support operational needs, including mail collection and other transport-related tasks. Your ability to work collaboratively while maintaining independence and accountability will be key to your success in this role. You will bring a positive, solution‑focused attitude and a genuine commitment to supporting the important work of Government House. Are you looking for an exciting entry‑level role where you can make a meaningful impact while gaining valuable experience in administration and government operations? Joining the Department of the Prime Minister and Cabinet (DPMC) as aBusiness Support Assistantis your opportunity to be part of a team that supports the Governor-General and contributes to the smooth running of Government House. This role is perfect for someone with a proactive attitude, strong organisational skills, and a desire to learn and grow in a unique and prestigious environment. You’ll gain hands‑on experience in administration, security coordination, health and safety, and stakeholder management, all while working at the heart of New Zealand’s executive government. It is for 8 weeks. The role comes with a competitive remuneration in the range of $60,000 - $63,000 p/a inclusive of KiwiSaver. Appointments will be based on skills, experience and culture fit. About The Department of the Prime Minister and Cabinet | Te Tari o te Pirimia me te Rūnanga Kāwanatanga The Department of the Prime Minister and Cabinet (DPMC) supports the government of the day by leading, advising, stewarding and delivering activities across the public sector, and by providing dedicated advice and support to the Governor-General, Prime Minister and portfolio Ministers. All applications must be made online. The closing date for this role is 12 noon Monday 3 August 2026. #J-18808-Ljbffr