Executive Assistant

We’re on track to be the leading community-focused council in New Zealand, where everyone matters. That’s our mission as we work towards improving the wellbeing of Hamiltonians. Join us in making Hamilton awesome! Job Description Are you an experienced Executive Assistant who thrives in a fast-paced environment and enjoys being the person who keeps everything running smoothly behind the scenes? We are looking for a highly organised, proactive and relationship-focused Executive Assistant to provide exceptional support to a senior executive within Hamilton City Council. This is an opportunity to work at the heart of the organisation, supporting critical work that helps shape outcomes for our city and community. As a trusted partner, you’ll provide high-level administrative, coordination and logistical support, ensuring the smooth management of competing priorities, complex schedules, stakeholder engagements and key initiatives. You’ll be someone who can anticipate needs before they arise, manage confidential information with discretion, and maintain a calm, professional approach when navigating competing demands. Key responsibilities include: Managing complex diaries, meetings, travel and briefing schedules Coordinating agendas, reports, meetings and documentation Managing correspondence, inboxes and information flow Building strong relationships with internal and external stakeholders Supporting the preparation of high-quality reports, presentations and briefing material Identifying opportunities to improve systems, processes and ways of working Providing seamless administrative support that enables effective decision-making and delivery You’ll bring significant experience supporting senior leaders in a complex organisation and be recognised for your ability to stay one step ahead. At Hamilton City Council, our purpose is to improve the wellbeing of Hamiltonians. Our people are at the heart of everything we do, and we are committed to creating an environment where our staff can thrive and make a meaningful impact on our community. If you’re an experienced Executive Assistant who enjoys working at pace, building relationships and making a real difference, we’d love to hear from you. Qualifications Oo puumanawa me oo wheako | Your skills and experience 5+ years' experience as an Executive Assistant supporting senior executives Exceptional organisation, prioritisation and time-management skills Outstanding communication and relationship-building abilities The ability to manage multiple competing priorities with confidence Strong judgement, discretion and professionalism Advanced Microsoft Office skills, including Word, Excel and PowerPoint A proactive, solution-focused mindset and a commitment to continuous improvement Experience working in a local government, public sector or large corporate environment would be advantageous Additional Information He aha te wariu o te utu kaimahi? | What’s the salary? Circa$100K dependent on skills and experience. Flexible by choice; an award-winning flexible working policy. Opportunities for professional development. Two Wellbeing days per year. Free health insurance through Unimed including hospital/surgery grade cover and discounted membership rates for family members. Free annual health checks and flu vaccination. Ability to purchase additional annual leave. Discounted purchases from local businesses; gym memberships, cafes, dentists, hairdressers and many more. Applications close on the: 14/08/2026 Note: We will be shortlistingas we receive applications. Council is committed to honouring the principles of Te Tiriti o Waitangi/Treaty of Waitangi through its relationship with Kiingitanga, Waikato Tainui, mana whenua and maataa waka within Hamilton Kirikiriroa. It is important to us that we support you throughout our selection process (interview and assessments). If you have any access needs during this process, let us know in advance so we can make sure these are met. As a council, we believe in creating a welcoming environment where everyone feels valued and belongs. We value inclusiveness (Kotahitanga) – we respect and value the unique perspectives, experiences, and talents that everyone brings. This role is being sourced directly. If/where Hamilton City Council requires the support of a recruitment agency, we will seek this support from our panel of selected agencies. Hamilton City Council will not be responsible for, and will not pay, any commissions, fees or other payments related to unsolicited contact. Job Location #J-18808-Ljbffr