Warehouse Operations Coordinator

We’re Utility Fleet Vehicles (UFV), a small, passionate team based in Mount Maunganui, building electric utility vehicles that are made to work. Our roots go back to UBCO, and we’ve carried forward the best of that legacy: innovation, grit, and a drive to make things better. We focus on creating tough, reliable vehicles for fleet and land management. We support industries like conservation, law enforcement, tourism, agriculture, postal services, defence, and delivery. Our vehicles are utility‑first: safe, quiet, easy to use, and ready to handle whatever the outdoors throws at them. Our team is a powerhouse of talent and passion. We combine deep technical expertise with entrepreneurial spirit and practical problem‑solving. This mix lets us rapidly prototype, test, and deliver real-world solutions. We work closely with our customers to understand how they operate and what they’re trying to achieve, then deliver the right tools to help them get there. Continuous development is in our DNA. We use customer feedback, learn fast, and constantly push the boundaries of what’s possible with electric utility vehicles. Every upgrade improves performance, reliability, and usability, always with sustainability in mind. Why Join Us You’ll help shape something real. Our products are essential tools for people doing tough, meaningful work, from park rangers to delivery riders, postal workers to defense teams. You’ll grow by doing. We’re a high‑trust, hands‑on environment where people lead, try, and learn. There’s room to stretch, take ownership, and work on what matters. You’ll move fast and stay curious. We solve real problems in real time. If you thrive on pace, change, and practical challenges, you’ll fit right in. You’ll have the freedom to live well. We offer true flexibility and trust you to do great work while managing life outside of it too. You’ll work with good humans. We’re collaborative, inclusive, and low on ego. We back each other and celebrate the wins, big and small. About the Position We’re looking for a Warehouse Operations Coordinator to keep our warehouse running smoothly and ensure bikes and spare parts get to the right place on time! In this hands‑on role, you’ll manage day‑to‑day warehouse operations - dispatch, inventory management, logistics coordination, and dealer support. You’ll need to be confident with technology, including tracking logistics, using MS Office and our CMS, and maintaining accurate records. Strong communication skills are also key - you’ll be liaising with internal teams and dealers to make sure orders, deliveries, and stock information are accurate and clear. While you’ll handle most daily operations independently, you’ll work closely with the Warehouse Supervisor, who oversees performance, health & safety compliance, continuous improvement, and provides support when needed. We’re looking for someone with experience in warehouse operations, dispatching, and stock management, someone adaptable who thrives in a hands‑on environment and communicates clearly. Your attention to detail and problem‑solving skills will be key to keeping the warehouse running efficiently and ensuring timely deliveries. We know it’s a unique mix of skills, but if you’re keen to get hands‑on with our product, you’ll have the chance to support rework, PDI, refurbishment, and repair while building your skills in these areas. Day‑to‑Day Responsibilities Manage daily dispatch and logistics, ensuring timely delivery, correct packaging, and accurate records. Maintain stock levels, conduct checks and stocktakes, and optimise warehouse organisation for efficiency and safety. Follow and maintain health and safety procedures, elevate operational issues, and identify opportunities for improvement. Use systems like HubSpot and NZTA to manage dealer communications, track orders, and support invoicing and documentation. Liaise with sales, finance, and customer service teams to resolve queries and support order fulfilment. Provide freight and logistics support for S&OP and procurement as needed. Support technical activities such as rework, PDI, refurbishment, and repair, developing skills in these areas. Your experience Proven experience in warehouse operations, dispatching, stock management, or similar fields. Solid computer skills – confident using systems and tools (e.g. HubSpot, LTSA, invoicing platforms) to manage workflows, documentation, and communications. Strong communication skills – able to liaise with dealers, customers, and internal teams to resolve queries and support order fulfilment. Physically capable of handling and moving heavy objects when required. A “can‑do” attitude with the flexibility to help where needed. Able to work independently with minimal supervision, while being a supportive team player. Quick learner with strong attention to detail. Valid Drivers Licence Nice to have Forklift license or willingness to get one. Motorcycle Licence or willingness and ability to get one. Dangerous Goods Certificate or willingness to get one Hands‑on technical skills or a willingness to learn, including supporting rework, PDI, refurbishment, and repair. If you are passionate about the role but do not tick every box, we still want to hear from you. At Utility Fleet Vehicles we believe diverse teams make stronger, more creative, and resilient products. We celebrate different perspectives, backgrounds, and experiences and are committed to creating a workplace where everyone feels welcome and valued. We encourage applications from people of all genders, sexual orientations, ethnicities, abilities, ages, and cultures. Please tell us if you need any help or accommodations during the hiring process. We want to make sure everyone has a fair chance. #J-18808-Ljbffr