Assistant Property Manager

New Zealand Property Buyers – Napier City, North Island New Zealand Property Buyers is a growing property management and buyers' agency operating across New Zealand. Our Hawke's Bay portfolio is our largest region with 62+ managed properties (34% of our total portfolio) and growing. We're looking for a reliable, detail-oriented Assistant Property Manager to join our team and help deliver exceptional service to our landlords and tenants in the region. About Us New Zealand Property Buyers is a growing property management and buyers' agency operating across New Zealand. Our Hawke's Bay portfolio is our largest region with 62+ managed properties (34% of our total portfolio) and growing. We're looking for a reliable, detail-oriented Assistant Property Manager to join our team and help deliver exceptional service to our landlords and tenants in the region. Purpose of the Role This role provides hands-on property management support across Hawke's Bay, combining regular fieldwork (inspections, viewings, property visits) with administrative duties that support the broader national portfolio. You'll be the eyes and ears on the ground in the region, with a clear pathway to a full-time role as the portfolio grows. Key Responsibilities Inspections & Fieldwork (Hawke's Bay) Conduct routine property inspections on a 90-day cycle across the Hawke's Bay portfolio Arrange and complete re-inspections and follow-ups for properties with access issues or outstanding maintenance Conduct exit inspections and confirm key handover with vacating tenants Carry out pre-settlement inspections for the project management/buyers agency division Attend property viewings for prospective tenants Complete ad hoc property visits as required by other departments (e.g. buyers agency, project management) Inspection Coordination Review and quality-check inspection reports submitted by contracted inspection officers across the entire portfolio (~180+ properties) Follow up on inspection issues, outstanding maintenance items, and contractor actions arising from reports Tenancy Administration Negotiate lease renewals with social housing providers, preparing recommendations for owner review Keep on top of rent increases where applicable, preparing supporting documentation Liaise with social housing providers on tenancy matters, renewals, and communications Handle the vacating tenant process: input vacate dates, send required notices, notify the advertising team (Sheryl) to prepare listings, and confirm key handover and exit inspection scheduling Finalise tenancies for review before bond refunds are processed Communication & Support Handle ad hoc tenant and contractor communications that do not require owner involvement (beyond the scope of our admin support team) Filter and triage incoming communications, escalating owner-facing matters to the Property Manager Communicate maintenance requirements identified during inspections to the maintenance coordination team About You Essential Based in Hawke's Bay (Napier/Hastings) with a reliable vehicle and full NZ driver's licence Experience in property management, real estate, or a related field (minimum 1–2 years preferred) Strong written and verbal communication skills Comfortable working independently and managing your own schedule Detail-oriented with the ability to complete thorough inspection reports Familiar with the Residential Tenancies Act and tenant/landlord obligations Competent with technology: property management software, email, AI and reporting tools Desirable Experience with social housing tenancies (e.g. Kainga Ora, CHP providers) Knowledge of the Hawke's Bay rental market Understanding of Healthy Homes Standards and compliance requirements What We Offer Flexible part-time hours (~20 hrs/week) with scope to grow into a full-time role as the portfolio expands Competitive hourly rate ($25–$30/hr) A supportive, growing team with clear career progression Autonomy and variety: no two days are the same Training and development in all aspects of property management #J-18808-Ljbffr