Executive Assistant - HR & Operations

Geneva Finance Limited – Auckland, North Island We are seeking an organised and resourceful Executive Assistant - HR & Operations who thrives in a fast-paced environment and is ready to take ownership of a diverse range of executive, HR, and operational responsibilities. You'll be the trusted right hand providing executive assistance while also supporting key business functions including HR, Health & Safety, Facilities, Compliance and Office Operations. No two days are the same, with responsibilities spanning executive support, people administration, problem-solving, and operational coordination. Key responsibilities Providing executive assistance to the HR & Policy Manager and senior management Managing calendars, meetings, appointments and travel arrangements Preparing reports, presentations, correspondence and meeting documentation Assisting with recruitment, onboarding, inductions and employment documentationMaintaining employee records and HR systems Supporting performance review and training processes Maintaining health and safety records, registers and documentation Assisting with incident reporting and investigations Managing office supplies, access cards, equipment, and service providers Supporting business continuity and operational improvement projects About you Previous experience in administration, executive assistance, office management, HR coordination, or a similar role Excellent written and verbal communication skills Outstanding organisational and time management abilities Exceptional attention to detail Ability to juggle multiple priorities Maintains confidentiality and discretion at all times Takes ownership and follows tasks through to completion Proactive, resourceful, and willing to roll up sleeves Experience supporting HR, compliance, health & safety, or operational functions (preferred but not essential) About us Geneva Finance is a growing New Zealand finance company with a strong focus on people, service, and continuous improvement. A diverse and engaging role with real responsibility Exposure to senior leadership and business operations Opportunities to learn and grow across multiple disciplines A supportive and collaborative team environment Fully subsidised medical insurance Free onsite parking at our Sylvia Park office #J-18808-Ljbffr