Senior Executive (Administration and Events Support)

Senior Executive (Administration and Events Support) National University of Singapore – Queenstown The National University of Singapore is the national research university of Singapore. Founded in 1905 as the Straits Settlements and Federated Malay States Government Medical School, NUS is the oldest higher education institution in Singapore Job Description Duties & Responsibilities Calendar, Scheduling & Meeting Management Manage Co-Director's calendar and schedule meetings Prepare meeting agendas and circulate materials Send invitations and reminders Take accurate meeting minutes and follow up on action items Event Management & Coordination End-to-end organisation of seminars, workshops, conferences, and Centre events Coordinate with speakers, arrange travel/accommodation, book venues Manage participant registration and event communications Oversee on-day logistics: venue setup, registration, catering, AV, vendor coordination Financial Administration & Compliance Process registrations and manage event payments/receipts Prepare claims, reimbursements, and speaker payments Maintain budgets and expenditure records Ensure compliance with University policies Administrative Support & Records Management Coordinate with departments and vendors Maintain administrative records and databases Support procurement activities Prepare correspondence and reports Qualifications Bachelor's degree in Business Administration, Communications, Event Management, or a related field. At least 2 years of experience in senior administrative support, operations coordination, or event management within higher education, research, healthcare, or government sectors. Demonstrated experience in planning and executing meetings, seminars, workshops, and conferences. Proven background in financial management, budgeting, and expense tracking. Proficiency in Microsoft Office Suite, virtual meeting tools, and project management applications. Exceptional organizational and time-management skills with a strong eye for detail. Ability to work independently with minimal supervision while maintaining strong interpersonal and communication skills. #J-18808-Ljbffr