Senior Administrator

Senior Administrator (Ongoing) Location: Palmerston North | University Services Grade 5 $60,069 - $84,876 This is a full-time position (37.5 hours per week, Monday to Friday) based on our beautiful Manawatū Campus. The successful candidate will be required to work on campus to support service delivery. Are you a proactive, digitally confident administrator who thrives on keeping people, priorities and information moving? We’re looking for an exceptional Senior Administrator to provide high-quality support within University Services. You’ll bring strong digital capability and be confident using Microsoft 365 tools to streamline work, improve collaboration and deliver polished outputs, including: Outlook - advanced calendar, inbox and priority management PowerPoint - creating clear, engaging presentations, dashboards and visual summaries Teams and SharePoint - building effective collaboration spaces, managing content and supporting seamless teamwork Microsoft 365 and Copilot - fully understanding and using digital tools confidently (i.e. Sharepoint & Teams) to work smarter, improve productivity and support modern ways of working Preparing, drafting and formatting high-quality correspondence, reports, papers and executive-level documents File and document management - maintaining quality records, version control, naming protocols and reliable information flow As a trusted support professional, you’ll work closely with managers and leadership teams to keep operations running smoothly. Your contribution will include: Coordinating complex calendars, priorities, deadlines, travel and key documentation Preparing accurate reports, briefings, presentations and meeting materials Supporting committee secretariat functions, communications and follow-up actions Improving internal processes and ensuring information, tasks and workflows are well managed Contributing to projects, events and operational outcomes that make a meaningful difference High self-motivation, with the ability to work independently and cooperatively as an effective team member Strong problem-solving capabilities, with a high level of maturity, initiative, and personal integrity Adaptability and a go-getter attitude to thrive in a dynamic and evolving environment This is a great opportunity for someone who enjoys variety, takes pride in being organised, communicates confidently, and brings a solutions-focused approach to supporting busy teams. In addition to a competitive salary, Massey also offers: Five university holidays per year in addition to your annual leave Special staff rates available for campus gym membership Staff purchasing privileges and discounts at many commercial and retail businesses across NZ Access to a wonderful on-Campus crèche /day care facilities for dependents of staff on our Manawatū Comprehensive professional development and training programmes Support for staff to undertake university study while working Applications will be reviewed as they are received, so we encourage you to apply early. Applications close Thursday 13 August 2026, 11.00pm. Desired Skills and Experience Senior Administration Executive Support Office Administration Administrative Support Microsoft 365 Microsoft Copilot Microsoft Outlook Microsoft Teams SharePoint PowerPoint Calendar Management Records Management Document Control Meeting Coordination Secretariat Support Report Writing Stakeholder Management Process Improvement Project Coordination Communication Skills Organisation Skills Time Management Problem Solving Attention to Detail Higher Education Team Collaboration Digital Literacy Operational Support Continuous Improvement. #J-18808-Ljbffr