Office and Finance Administrator

Forte Recruitment – Wellington Central, North Island This is a great opportunity for someone who enjoys variety in their role, takes pride in delivering exceptional service, and has experience in both office administration and accounts payable. As the first point of contact for members, visitors and suppliers, you'll play a key role in ensuring our office runs smoothly while providing finance and administrative support across the organisation. Finance & Accounts Payable Process supplier invoices accurately, including coding, approvals and timely payment. Maintain supplier records and verify bank account changes to minimise fraud risk. Process credit card payments for memberships, courses and events. Support month-end finance activities and general finance administration. Ensure all financial processes are completed with a high level of accuracy and attention to detail. Office Administration & Reception Provide a professional and welcoming first point of contact for members, visitors and suppliers. Respond to enquiries by phone, email and in person Coordinate meeting rooms, catering and visitor hospitality. Manage office operations, including mail, couriers, supplies, kitchen facilities and shared spaces. Provide general administrative support across the organisation. Member & Customer Support Deliver first-line support for member and customer enquiries. Maintain member records and assist with account activations. Prepare and dispatch membership packs, certificates and training materials. Respond to membership and course enquiries, including pricing and availability. To be successful in this role, you'll have: Previous experience in an office administration and/or Accounts Payable role. The ability to quickly learn systems and work independently. Strong organisational skills with excellent attention to detail. A customer-focused approach and confident communication skills.Proficiency in Microsoft Office, particularly Outlook, Excel and Word. Experience with NetSuite or a similar ERP system would be an advantage. Please note, only applicants with the right to work in New Zealand will be considered for this role. #J-18808-Ljbffr