Personal Assistant/Secretary to Real Estate Agent

An exciting opportunity is available for a proactive, organized, and versatile Personal Assistant /Secretary to support a fast-paced individual Real Estate Agent expanding their business across Auckland.

This full-time, permanent role (minimum 30 hours per week) offers a stable and competitive wage, potential for growth and exposure to the Real-Estate industry in a professional environment.

Key Responsibilities:

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• Managing telephone calls, emails, enquiries, and client correspondence.
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• Organising and maintaining the Agent’s diary/calendar, including scheduling appointments, property viewings schedule, and meetings.
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• Handling client communications via email and telephone on behalf of the agent.
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• Managing filing systems and business documentation.
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• Preparing and formatting standard documentation including listing documents and marketing agreements using approved templates under the Agent’s supervision.
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• Updating and maintaining CRM systems, property records and client databases.
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• Monitoring property databases to ensure information is accurate and up-to-date.
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• Assisting with the preparation and coordination of open homes, marketing packs, and client presentations.
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• Marketing Assistance and Coordinating advertising and marketing campaigns, social media updates, and digital marketing content to promote listings.
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• Collecting, compiling, and presenting basic property market information and reports.
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• Coordinating with third party service providers and stakeholders with solicitors, mortgage brokers, vendors, buyers, marketing agencies, banks etc. as required.
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• Tracking deadlines related to property conditions, settlements, listings, and other property-related activities.
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• Providing high level of secretarial and administrative support to ensure smooth operation of Real Estate business.
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  Key Requirements:

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  • Minimum of NZQA Level 4 qualification in business/administration/Management , or at least one year of administrative experience .
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  • Knowledge of Microsoft Office, CRM systems, and digital/social media platforms preferred.
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  • Strong written and verbal communication skills.
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  • Excellent organisational and time-management skills, with attention to detail.
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  • Ability to work independently and handle confidential information with discretion.
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  • Must have the legal right to work in New Zealand.
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  • If having Real Estate background or knowledge, it is a bonus but not compulsory.
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  What’s on Offer:

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  • Stable and competitive remuneration.
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  • Professional and supportive work environment.
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  • Hands-on exposure to the real estate industry and opportunity to develop career skills.
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  • One-on-one mentoring from a licensed Real Estate Agent.
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  • Access to modern CRM, database, and marketing tools.
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  If you're enthusiastic about property world and looking to grow in a challenging and professional setting, apply now to be part of this exciting opportunity.

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