Executive Assistant Strategy and Community

Come and make a difference with us At Western Bay of Plenty District Council, everything we do is about making the everyday better — and helping our communities thrive, now and into the future. Western Bay is a District undergoing significant growth and transformation. From planning for future communities to delivering the infrastructure that supports them, we’re focused on getting the fundamentals right — and preparing for what comes next. We’re also focused on our people. At Western Bay, we believe in investing in and empowering our teams to grow, lead, and achieve their goals. Because when our people thrive, our communities do too. If you're motivated by making the everyday better, helping people thrive, and leaving things better than you found them — we’d love to hear from you. Are you an experienced Executive Assistant who thrives in a busy, high-trust environment? We’re looking for an experienced and proactive Executive Assistant to provide comprehensive support to our General Manager Strategy and Community, while contributing to the smooth operation of the wider Strategy and Community Services Group. You'll also provide support to Council governance activities, ensuring they are well supported, professionally coordinated and aligned with best practice legal processes. This is a pivotal role where professionalism, discretion and initiative are key. You’ll build strong relationships across the organisation, confidently manage competing priorities, and ensure our leaders and teams are well supported to deliver for our community. About the role You will: Provide confidential, executive-level support to the General Manager, including diary management, workflow coordination and stakeholder liaison. Build and maintain positive, effective relationships across the organisation. Support and coordinate projects as required. Identify opportunities to improve systems and administrative procedures, proposing practical solutions. Prepare high-quality Council and Committee reports, and coordinate and quality assure meeting papers. Coordinate responses under the Local Government Official Information and Meetings Act (LGOIMA) and liaise on Ombudsman matters, ensuring legislative compliance. Provide administrative support to the Strategy and Community Services team, including coordinating training and conference registrations, arranging travel and accommodation, and providing secretarial backup as required. Support induction processes for new group staff, and Elected Members. Coordinate registrations, travel and accommodation for Elected Members, and assist with Elected Member diary management, room and equipment bookings, presentations, agendas, minutes and catering. To set you up for success, you’ll have Proven experience providing executive support and/or customer services at a senior level. The ability to multitask and prioritise. Being super organised with the ability to organise others will be a given in this role. Strong relationship-building skills and a collaborative approach. High attention to detail and the ability to produce professional reports and documentation. Technical prowess in Microsoft software applications. Sound understanding of confidentiality, discretion and legislative requirements. The ability to tackle ad-hoc projects and see them to completion. Previous local government experience would be beneficial. What we offer Five weeks annual leave. A competitive employment package - including subsidised medical insurance. Flexible work arrangements and a pet friendly work environment. Learning and development opportunities. Access to wellbeing resources and workplace support. Free onsite parking. Applicants for this position should have NZ residency or a valid NZ work permit. Want to know who the Western Bay of Plenty District Council is? It's simple. We’re a Council of real people, just like you – and we’re here to make a real difference. Whether it’s reuniting dog owners with their lost pups, asking communities what they think of policies, responding to community emergencies, or designing playgrounds – we’re part of everyday life.In fact we provide nearly 40 services! We work hard every day to make this a great place to live for all. For our whenua. For our communities. For our people. #J-18808-Ljbffr