Personal Assistant

GURJOT TRANSPORT LIMITED, Auckland

We are a growing company and to handle the inreased workload, we are looking for a Personal Assistant for assist our Director. Full-time permanent role - Minimum 30 to 40 hours per week, Pay starts from $32.00 per hour.

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  Manage the Director’s calendar by scheduling appointments, coordinating meetings, and ensuring all commitments are efficiently organized.

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  Liaise effectively with internal staff and external partners on matters related to the company’s day-to-day operations.

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  Communicate professionally with clients, courier companies, and delivery partners on behalf of management to maintain strong business relationships.

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  Prioritise and manage daily administrative tasks, including preparing reports, presentations, meeting agendas, and other essential documentation.

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  Prepare, organise, and maintain company records such as driver employment contracts, invoices, delivery manifests, and expense reports.

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  Handle all confidential information with discretion while maintaining well-structured digital and physical filing systems.

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  Assist in coordinating courier driver rosters, route planning, and vehicle allocations to ensure smooth delivery operations.

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  Attend meetings and act as secretary when required, recording minutes and following up on action items.

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  Take dictation and prepare correspondence, reports, and other communications on behalf of the Director.

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  Maintain appointment diaries and arrange travel itineraries, accommodation, and transport as needed.

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  Process incoming and outgoing correspondence, manage mail distribution, and maintain comprehensive record systems.

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  Screen telephone calls, respond to inquiries, and redirect communications appropriately.

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  Supervise other staff if and when required.

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  Assist the Director with occasional personal errands to ensure a seamless balance between professional and personal commitments.

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• A Diploma or higher qualification in Business Administration or Office Administration or Executive Assistance, or a related field or Bachelors degree in any discipline
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• Proven experience as a Personal Assistant or Executive Assistant would be advantageous.
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• Excellent organizational and time-management skills.
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• Strong written and verbal communication skills.
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• Ability to multitask, prioritize, and work under pressure.
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• Proficiency in Microsoft Office Suite and other productivity tools
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• Strong attention to detail and ability to manage confidential information.
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• Proactive, resourceful, and a problem-solver with a positive attitude.
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• Ability to adapt to a constantly changing environment.
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• A high level of professionalism and discretion
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Why Join Us?

Competitive pay rate between $32 to $35 per hour.

Full-time permanent position (30 hours per week)
\n Supportive and professional work environment

To Apply: Send your CV and cover letter.