Office Coordinator

This position will support workplace operations of a global financial services firm. Workplace Experience & Front-of-House Welcome visitors and provide a professional front-of-house experience Prepare workstations and meeting spaces prior to arrival Conduct weekly walk-throughs to identify maintenance, safety, or presentation issues Set up and reset meeting rooms; coordinate catering for meetings and events Manage mail, courier deliveries, and outgoing shipments Manage stationery and pantry supplies, including ordering Assist with vendor coordination (cleaners, contractors, building management) Support workplace projects, purchase orders, and admin tasks Keep kitchens, breakout areas, and common spaces clean and well-stocked Employee Experience Support engagement initiatives, celebrations, and workplace activations Help foster an inclusive, welcoming workplace culture Safety & Security Monitor office access and security Act as First Aid Officer / Fire Warden (training provided) Report hazards and support emergency preparedness General Own the day-to-day workplace experience for employees and visitors Build strong relationships with staff, vendors, and building management Identify ways to improve hospitality and workplace efficiency Provide flexible support as needed Requirements Candidates must have unrestricted working rights in NZ Security screening and drug testing required #J-18808-Ljbffr