Personal Assistant

Are you a highly organised professional who enjoys keeping people, projects, and operations running smoothly? We are seeking a proactive PA / Project Coordinator to join a well-established New Zealand construction business with a strong reputation for delivering high-quality residential and commercial projects. With decades of success behind them, this organisation has built a culture centred on teamwork, integrity, and excellence in delivery. This is a pivotal role supporting the Divisional Manager and wider leadership team, while coordinating key administrative and project-related activities across a busy residential construction division. About the Role This is a varied position where no two days are the same. You’ll provide executive-level support, coordinate project and tender administration activities, and help ensure the effective day-to-day operation of the division. Key responsibilities include: Managing diaries, correspondence, and key priorities for the Divisional Manager Preparing reports, presentations, and business documentation Coordinating meetings, agendas, minutes, and follow-up actions Supporting tender submissions and project administration processes Maintaining project records, filing systems, and business documentation Assisting with project tracking, reporting, and coordination activities Organising divisional meetings, events, and training initiatives Supporting timesheet administration, leave tracking, and reporting requirements Assisting with Health & Safety administration and compliance documentation Providing office coordination and general support to the wider team About You You’ll be someone who thrives on organisation, enjoys working closely with leaders, and takes pride in keeping projects and business operations on track. To be successful in this role, you’ll bring: Previous experience as a Personal Assistant, Project Coordinator, Team Coordinator, or similar role Advanced skills across Microsoft Office, including Word, Excel, Outlook, and PowerPoint Strong written and verbal communication skills Exceptional organisational skills and attention to detail The ability to manage competing priorities and meet deadlines A professional, discreet, and reliable approach A proactive mindset with the confidence to take ownership and solve problems Strong relationship-building skills and a collaborative working style What’s on Offer A varied and meaningful role with broad exposure across the business The opportunity to work closely with an experienced leadership team A supportive and collaborative team environment Long-term career opportunities within a successful and respected organisation Competitive remuneration reflecting the importance of the role #J-18808-Ljbffr