Personal Assistant

Permanent opportunity based in Wellington Join a supportive and collaborative Administration Services team Play a key role supporting senior leaders across NZTA | Waka Kotahi Te Whiwhinga mahi | The opportunity As a Personal Assistant, you'll cultivate vital connections across the NZ Transport Agency – Waka Kotahi. Thrive in a fast-paced, diverse role where resilience is key, and open communication is encouraged. Benefit from growth opportunities while working with a variety of managerial styles across the business groups, honing your skills as a seasoned professional. This is a varied and rewarding role where no two days are the same. You'll manage complex diaries and inboxes, coordinate meetings and travel, prepare documents and presentations, support stakeholder engagement activities, and help ensure key business processes run smoothly. You'll also work closely with leaders, colleagues, and stakeholders across the organisation, building strong relationships and providing exceptional service. We are seeking to appoint at a salary between $75,000 - $82,000 commensurate to skills and experience. View the position description here. Ko koe tēnei | About you You’ll be a Personal Assistant who brings initiative and the ability to change gears in a busy environment, finding solutions before problems arise. You are confident working with senior leaders, managing competing priorities, and maintaining a high level of discretion when handling sensitive information. Proven experience in a senior administration or personal assistant role Strong diary and inbox management experience supporting senior leaders Excellent planning, organisation and prioritisation skills The ability to work under pressure while maintaining accuracy and attention to detail Outstanding communication and relationship management skills Experience preparing high-quality documents, presentations and reports Advanced Microsoft Office skills A continuous improvement mindset and a willingness to identify better ways of working Professional judgement, discretion and tact when handling confidential information Strong collaboration skills and the ability to build effective working relationships across a large organisation You will demonstrate knowledge of, or a willingness to gain an understanding of Te Ao Māori and promote tikanga and Te Reo Māori. You will also have knowledge of, or a willingness to gain an appreciation of te Tiriti o Waitangi (the Treaty of Waitangi) as it applies in the public sector. Ko wai mātou | About us Te Ama - Commercial and Corporate group provides key specialist corporate functions that are core to enabling NZTA - Waka Kotahi to run efficiently and to achieve organisational excellence internally and for the land transport system. Along with our other benefits we also have NZTA - Waka Kotahi Life, Income Protection and Critical Illness Insurance scheme available for permanent employees. Ka whiwhi koe i te aha | What you will get in return At NZTA Waka Kotahi, we offer: A competitive salary and benefits package Five weeks annual leave Flexible and hybrid working arrangements Income Protection and Critical Illness Insurance for permanent employees A supportive and inclusive culture focused on wellbeing and development Rā Katinga | Applications close: 27 August 2026 Email: [email protected] To be considered for this position you must have a legal right to live and work in New Zealand. Waka Kotahi is an equal opportunity employer (EOE). We recognise the importance of diversity and inclusion and are committed to providing a working environment that embraces these values. Please let us know if you need any support or have any access requirements that will help you through the recruitment process. Ko wai mātou | About us At Waka Kotahi NZ Transport Agency, it all starts with our people. The organisation's performance and success depends on the people who choose to make this a great place to work and make a difference for Aotearoa. Waka Kotahi has a strong future focus, understanding that new technologies and changing customer expectations mean the transport system we know today will not be the one we deliver in ten years time. #J-18808-Ljbffr