Conference & Events Coordinator

Work in a dynamic and creative events environment Be part of a people-first, values-led organisation Permanent, full-time, role at AUT City Campus Auckland University of Technology (AUT) is bold and unapologetically different, centred on students and grounded in Knowledge that Works driven by talented, progressive people. We are New Zealand’s newest university, ranked 5-stars by QS Universities 2025 and a place of opportunity where more than 26,000 students with talent and potential succeed, supported by a community of more than 4,000 staff based primarily across three Auckland campuses. Built on collaboration, shared purpose and the values of Pono (fact, truth, reality, integrity), Tika (acting accordingly, doing what is needed, ethical expression), and Aroha (empathy, care, compassion). AUT offers an innovative, forward-thinking environment where committed people work together to improve outcomes for students, communities, and the world. AUT recognises the importance of Te Tiriti , Māori and Pacific knowledge, leadership, and contribution across our university and is committed to creating environments where these communities can thrive. We embrace diversity in all its forms and are proud to welcome people of all ethnicities, genders, sexual orientations, religious and political beliefs, socio-economic situations and accessibility needs. The role will be a permanent, full-time position. The Coordinator is responsible for the end-to-end planning and delivery of conferences and events, including client liaison, event scheduling, use of enterprise event management systems, coordination of catering and AV services, logistics, and financial administration and reconciliation. The role operates in a fast-paced, deadline-driven environment with competing priorities, requiring strong organisational skills, adaptability, and the ability to manage multiple events concurrently. Challenges include peak event periods, complex stakeholder requirements, and the need to maintain service standards while learning AUT systems and processes. The role reports to the Team Leader – Conference & Events and works closely with the wider Commercial Services and Estates team, and Faculty and Professional Services staff across the university. Key projects will include the delivery of academic conferences, student engagement events, cultural celebrations, and external events. About you | Ko wai koe If you’re the kind of person who isn’t afraid to try new things, explore bold ideas and inject real energy and passion into the entire university experience - you’ll fit right in. To be successful in this role, you will have: 4 years' experience in a similar role/ field Strong experience working in a customer-service industry, coordinating hospitality aspects. Demonstrated ability to manage multiple events simultaneously in a fast-paced environment, taking full ownership and responsibility for outcomes. Ability to work collaboratively within a large team environment across Faculties, Catering Operations and Audio Visual departments. Bachelor's degree in Hospitality/Event Management, Business Administration or similar A current clean New Zealand driver’s licence. As a professional member of staff at AUT, you’ll help keep us moving forward. From improving our services and streamlining our systems to supporting the experiences of students and staff across our campuses. By working collaboratively, solving problems and driving practical improvements, you’ll play a vital role in helping us operate smoothly, raise our profile, and evolve what we do, every day. You will bring an open, engaging, and collaborative approach, with the flexibility to respond to changing requirements, and actively contribute to a positive and collegial environment. You will demonstrate cultural humility, awareness, and respect when engaging with indigenous peoples and culturally diverse communities. Experience supporting indigenous, equity, or inclusion focused initiatives is highly desirable. At AUT, you’ll be part of a values-led university that supports you to thrive in your role and career. We offer: Flexible working and a strong, caring culture that supports belonging. Recognition frameworks that reflect your contribution and how you live our values. The tools and trust to make a meaningful difference every day. Māori and Pacific development programmes that strengthen our shared purpose. Cultural capability uplift development programmes for all staff Professional development and funded study pathways to keep you moving forward. Free gym membership. Location (s) City Campus Employment type (s) Full-time permanent Closes on 15 Aug 2026 23:55 Expertise Accommodation, General & Administration, Administration, Campus Services, Exam Invigilator, Executive, Management & Planning, Finance & Estates, Health & Safety, Health Centre, Human Resources, IT, International, Library, Other, Public Relations, Registry Services, Security, Maintenance & Facilities Management, Student Services, Technician, Strategy, Students and Marketing Experience level (s) Graduate (Qualified, no experience), Experienced (2 years +) Salary Ranges | Ngā Utu: $70,000 - $83,000per annum (dependent on experience and qualifications) Job Reference | Tohutoro Mahi: 96413 With your food basket and my food basket, the people will thrive. Reference # 96413 #J-18808-Ljbffr