Operations Coordinator

Role title: Aotearoa CAN Operations Coordinator Reporting to: Executive Director About Aotearoa Climate Action Network Aotearoa CAN brings together a network of collectives, organisations, whānau, iwi, hapū and movements that work across climate justice and climate action to achieve a just transition for Aotearoa that honours Te Tiriti o Waitangi; protects te taiao and wildlife; restores biodiversity; achieves zero carbon and ensures everyone's needs are met. Members of Aotearoa CAN work at the local, regional, national and international levels and collaborate on various projects, actions, events and campaigns. We are the country node for Climate Action Network International - an international network of over 1,500 civil society organisations in 130 countries driving collective action to fight the climate crisis and advocate for climate justice. Aotearoa CAN plays a convening, facilitator and educative role bringing different parts of the climate movement together around our core just transition principles while allowing for members to pursue different strategies and approaches to achieving their goals. We do this through regular communication, hui, zui, coordination of solidarity and shared learning. We value whakawhanaungatanga, trust, openness and power-building. Aotearoa CAN tends to regional relationships with PICAN and CANA. We recognise the urgency of the climate crisis for the Pacific and other frontline, Black and Indigenous communities. Our Kawa Honour Te Tiriti o Waitangi: We know that for te taiao to be protected, Te Tiriti needs to be honoured. We work to restore kaitiakitanga and put the health and wellbeing of Papatūānuku at the heart of all of our systems and cultures. We support the devolution of decision‑making, power and resources from colonial institutions to whānau, hapū and iwi for climate and land justice. Whakawhanaungatanga: We make time to build and strengthen trusting relationships through kai, kōrero, gatherings where the whānau can come and cultural and spiritual wellbeing is tended to. We have strong practices of repair when rupture occurs. We give each other grace and generosity. Kotahitanga: Aotearoa CAN weaves a quilt of diverse experiences and views where we uphold the mana of everyone and don’t leave anyone behind. We share our knowledge, time and resources with each other and strengthen our muscles for being in collectives and communities of care. Solidarity: We back tangata whenua and tangata moana‑led solutions and movements. Strengths‑Based: We know that hope is a discipline, radical imagination and joy is essential and that we are stronger and more abundant when we are woven together. We think seven generations ahead. We bring, and value, the unique strengths that each of us offers to this intergenerational mahi for climate justice and action. We value lived experience, climate and environmental science, Indigenous knowledges, and Mātauranga Māori. Operations Coordinator AoCAN is seeking an Operations Coordinator to help us sustain and build the network and further AoCAN’s climate justice mahi. As Operations Coordinator you will work with the Executive Director, Members and the Board to grow a Tiriti‑responsive network that is an accessible, safe and welcoming space for all organisations working on climate justice. Reporting to the Executive Director, your key responsibility will be to ensure that AoCAN’s operations run smoothly and sustainably, and that AoCAN progresses its strategic objectives and stays true to its kawa. Key responsibilities, tasks and measures of success Membership support Schedule and provide tech support for fortnightly member calls Manage new membership applications Provide onboarding information to new members Maintain an up‑to‑date register of members AoCAN fortnightly member calls happen consistently AoCAN membership applications are processed promptly and effectively An up‑to‑date membership list is maintained and supplied to CAN International once a year Administration Management of AoCAN inbox Basic website content management AoCAN email is checked regularly The website is kept up to date Accounts Processing of inward and outward payments and reimbursements based on approved financial delegations Work with the AoCAN Treasurer to provide regular financial reports for Board meetings and the AGM Payments and reimbursements are processed accurately and on time. AoCAN financial reporting is timely, accurate and transparent. Fundraising Support the Executive Director by writing and administering grant proposals and assisting with outreach to domestic and international funders A fundraising strategy is developed in Year One Funder reporting is timely, accurate and transparent. Governance support and not‑for‑profit compliance Work with the AoCAN Board to organise Board meetings, strategic meetings, and the AGM, including: Support the Executive Director to prepare their report for AoCAN Board meetings Organisation of board meetings in conjunction with Board Chair and Secretary Booking of travel and accommodation, venue hire, catering and other logistics Work with the Board Secretary and Treasurer to strengthen AoCAN’s policies and processes, produce reports for Board meetings, and organise the Annual General Meeting. Ensure AoCAN completes all legal and financial compliances on time, including annual income tax returns and reports to the Companies Office/Register of Incorporated Societies / Charities Services Board operations are predictable, and reporting is timely and transparent All legal and financial compliances are met in a timely way Additional contract staff support Support for Executive Director in the event any additional contractors are The ED is supported in a timely way and there is regular and open communication Key skills, experience and attributes: Excellent skills in self‑management Experience working with Māori and Pacific communities Experience working in coalition in the climate and/or environment movements Sound knowledge of applying Te Tiriti in practice and an understanding and experience in working with tikanga frameworks Excellent relationship management skills A solid understanding of climate justice Experience in developing strategic plans is desirable but not essential Experience in processing inwards and outwards payments. Knowledge of financial packages (Xero) is desirable but can be learned Fundraising experience would be an advantage but is not essential Basic website content management skills and fluency with social media Key Relationships AoCAN Executive Director AoCAN Board Co‑Chairs and members AoCAN member organisations CAN‑I staff and governance members CANA and PICAN staff and member organisations Allied organisations and communities Service providers (eg Xero) Location: this mahi can be done from anywhere in Aotearoa. As it is a contract role, you will need to supply your own workspace. Agreed expenses (eg travel, accommodation) will be covered. #J-18808-Ljbffr