Executive Assistant & Office Manager

Executive Assistant & Office Manager | Auckland CBRE is the global leader in commercial real estate services and investment, helping businesses and people thrive. We are seeking a polished and proactive Executive Assistant & Office Manager to provide high-level support to the Senior Managing Director while ensuring the Auckland office operates smoothly, professionally and efficiently. This is a varied and highly visible role, combining executive support, front-of-house ownership, office operations, event coordination, onboarding support, supplier management, health and safety responsibilities and national head office support. The Opportunity Provide direct executive support to the Senior Managing Director, including managing priorities, correspondence, meetings and day-to-day requirements with discretion and professionalism. Take ownership of the Auckland front-of-house experience, ensuring the office is clean, professional, safe, welcoming and client-ready at all times. Coordinate, set up and host client-facing events, research sessions, networking events, pitch presentations, negotiation meetings and internal training sessions. Manage meeting room and office setup, including furniture configuration, presentation standards and support for the open-plan office layout. Support onboarding for Auckland-based and national new starters, including health and safety briefings, office access, business cards and corporate headshots. Lead internal office communications, manage suppliers, process invoices and support local and national financial administration. Restock office and kitchen supplies, manage courier shipments and support the wider day-to-day running of the office. About You 3+ years’ experience in office management, executive assistance, team administration or workplace coordination. Experience in a corporate, professional services, commercial real estate or client-facing environment would be highly regarded. Confident supporting senior executives with discretion, initiative, strong judgement and professionalism. Proven office management experience across front-of-house presentation, suppliers, facilities coordination and day-to-day workplace operations. Strong capability coordinating meetings, client-facing events, presentations, internal sessions and office functions. Excellent written and verbal communication skills, with strong attention to detail and a polished, client-focused approach. Highly organised and proactive, with the ability to manage competing priorities across executive support, office operations, events, onboarding and administration. Comfortable supporting workplace health and safety processes, office inductions and fire warden responsibilities. What’s in it for you? A varied role where no two days look the same, combining executive support, office management, events and operations. The opportunity to work closely with senior leadership in a high-performing, client-focused environment. A visible role where your organisation, initiative and attention to detail will make a genuine impact. Be part of a global leader in commercial real estate with a supportive and collaborative team culture. Market-leading parental leave benefits including 14 weeks paid primary carer leave, return-to-work bonus, and four weeks paid secondary carer leave. Employee Assistance Program for mental health and wellbeing, Fitness Passport access, Southern Cross health insurance discounts and end-of-trip facilities. Why CBRE? When you join CBRE, you become part of the global leader in commercial real estate services and investment that helps businesses and people thrive. We are dynamic problem solvers and forward-thinking professionals who create significant impact. Our collaborative culture is built on our shared values of respect, integrity, service and excellence, and we value the diverse perspectives, backgrounds and skillsets of our people. At CBRE, you will have the opportunity to chart your own course and realise your potential. We welcome all applicants. Applicant AI Use Disclosure We value human interaction to understand each candidate's unique experience, skills and aspirations. We do not use artificial intelligence (AI) tools to make hiring decisions, and we ask that candidates disclose any use of AI in the application and interview process. Please note the successful applicant will be required to undertake pre-employment background screening by our external third-party provider. Service line: Advisory Segment Role type: Full-time Location(s): Auckland - Auckland - New Zealand Areas of Interest: Administrative #J-18808-Ljbffr