Office Administrator

Jora New Zealand will close on 9th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey. FBL is one of New Zealand's premier property care solution specialists with a nationwide footprint and a reputation for making complex property maintenance simple for our clients. We're on the hunt for a sharp, organised and proactive Office Administrator to join our close-knit Wellington team. If you love a fast-paced role where no two days look the same, and you thrive when things get busy - this one's for you. What You’ll Be Doing You’ll be the central hub connecting our clients, contractors and staff - keeping work orders moving, communication flowing, and our systems razor-sharp. Generate and dispatch work orders Accurately input client data - dates, photos, charges - via client portals for month-end processing Process invoices, follow up on quotes and outstanding contractor payments Coordinate and communicate with contractors and clients daily Keep contractor and client records accurate Chase down overdue work orders and close them out by month-end Support onboarding of new clients and contractors Jump in wherever needed - this is a true all-rounder role What You'll Bring 2+ years' administration experience (ideally in a service, trades or contracting environment) A sharp eye for detail and a genuine love of accuracy The ability to stay calm, prioritise and power through when month-end gets fast and furious Strong communication skills - you'll be talking to clients, contractors and your team all day Confidence with computer systems and online portals A self-starter attitude - you take ownership and think on your feet What's In It For You Fully subsidised health insurance 2 extra days of annual leave, every year A friendly, high-energy, close-knit team culture where you'll genuinely be valued Real variety - you'll never be bored #J-18808-Ljbffr