Property Management Administrator

Jora New Zealand will close on 9th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey. Yellow Group Property Management – Auckland, North Island Property Management Administrator – Permanent Part-Time Are you looking for a permanent part-time role where two full days a week is exactly what you want? Yellow Group Property Management is looking for an experienced, highly organised administrator to join our Grey Lynn team, working Mondays and Fridays . This isn't simply a reception role. You'll be an important part of the day-to-day running of our property management business, working alongside our existing administrator and supporting our property managers and operations team. We're specifically looking for someone who wants a permanent two-day working week . These are full working days, and the days are fixed, so this role would particularly suit someone whose lifestyle or other commitments make Monday and Friday the perfect fit. What you’ll be doing The role is varied and will include: Managing incoming phone calls, emails and walk-in enquiries Coordinating tenant key collections and returns, including the required documentation Managing key movements with contractors and suppliers Distributing supplier invoices to the appropriate property managers Preparing tenant and landlord information packs Preparing and sending daily arrears reports Sending routine inspection notifications Maintaining property insurance, Healthy Homes and smoke alarm records Updating information within our property management software Checking property compliance before new rental listings go live Assisting with Healthy Homes reporting and compliance administration Preparing information and figures for our weekly team meetings General office and administration support Some of our compliance work, particularly Healthy Homes reporting, is specialised. We don't expect you to arrive knowing everything — we'll provide training in our systems and processes. Who we’re looking for Above everything else, you need to be exceptionally organised and detail-focused . There are a lot of moving parts in property management, and accuracy matters. You'll be someone who notices when something doesn't look right, follows a task through to completion and takes pride in keeping records, systems and processes up to date. You’ll also need to be: Reliable and comfortable working independently Confident and friendly on the phone and in person Comfortable using software, spreadsheets and online systems Able to prioritise when several things need attention at once A good communicator who enjoys being part of a team Previous property management or real estate administration experience would be an advantage, but it’s not essential . We’d rather find an outstanding administrator with the right attitude and attention to detail than someone with industry experience who isn't the right fit. About Yellow Group Yellow Group Property Management is a locally owned, specialist property management business based in Grey Lynn, proudly part of the Ray White franchise. We’re a growing business, but we place a strong emphasis on personalised service, good systems and doing things properly. You’ll be joining an experienced, supportive team where your role genuinely matters to the smooth running of the business. The important bit This role is 16 hours per week, working full days every Monday and Friday . We’re not looking for someone who simply sees two days as a stepping stone to a full-time position. We’re hoping to find someone for whom a permanent two-day working week genuinely suits where they’re at. #J-18808-Ljbffr