Office Manager

Jora New Zealand will close on 9th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey. We are looking for experienced Office Manager to join our team, you will be working in the Bay of Plenty, with weekly guaranteed hours at least 40 and a gross hourly pay rate of $38.5. You will be required to undertake the following job duties: Plan, organise and oversee the daily administrative functions of the office. Develop and implement office procedures and administrative systems to improve operational efficiency. Monitor workflow and allocate administrative resources to meet business requirements. Ensure office facilities, equipment and technology are maintained and operating effectively. Coordinate procurement of office supplies and negotiate with suppliers to ensure cost-effective purchasing. Supervise, mentor and support administrative personnel. Coordinate recruitment, induction and training of administrative staff. Monitor employee performance and assist with performance management processes. Prepare staff rosters and allocate work to ensure operational efficiency. Promote a positive workplace culture aligned with company values. Assist with budgeting and financial planning. Monitor office expenditure and maintain cost control measures. Approve purchasing within delegated authority. Prepare management reports relating to operational performance and expenditure. Liaise with payroll and finance teams to ensure accurate processing of invoices and payments. Develop and maintain administrative policies and procedures. Prepare business correspondence, reports and management documentation. Maintain company records and ensure document control systems remain accurate and compliant. Coordinate meetings, prepare agendas and record meeting outcomes where required. Ensure compliance with relevant employment legislation, privacy obligations and company policies. Support Health and Safety initiatives and ensure administrative compliance with workplace health and safety requirements. Maintain confidentiality of commercial and employee information. Participate in internal audits and continuous improvement initiatives. Maintain professional relationships with clients, suppliers and external stakeholders. Respond to customer enquiries and resolve administrative issues promptly. Coordinate communication between internal departments to ensure effective service delivery. Support senior management with operational planning and business improvement initiatives. Prepare regular operational and management reports. Monitor key administrative performance indicators. Identify opportunities to improve efficiency and recommend process improvements. Experience requirements: A relevant qualification in Business Administration, Business Management or a related discipline, or At least three years of relevant management or administrative experience in a comparable environment. Proven experience in office or business administration. Strong organisational and time management skills. Excellent verbal and written communication skills. Experience supervising or coordinating administrative staff. Financial administration and budgeting experience. Strong problem-solving and decision-making abilities. High level of computer literacy, including Microsoft Office Suite and business management systems. Ability to manage multiple priorities in a fast-paced environment. Strong attention to detail and commitment to quality. #J-18808-Ljbffr